- When can I register?
- How does registration work?
- Were do we sleep?
- Were do we eat?
- What if I have students with special needs?
- How many chaperones do we bring?
- What happens if I have to cancel?
- How many students can I bring, or what size of group can you accommodate?
- What happens if the weather isn’t favorable?
- What is all included in the price?
When can I register?
Registrations for spring residential camps start in September each year and carry on until the end of March. Spaces book quickly, so don’t wait too long to book your space. Registration are taken in priority sequence as they are received.
How does registration work?
Each school registers their students as one group. An initial on-line registration form is required to get started. This form requests information on the school, contact information, person responsible for planning the trip, number of students and other useful information to help us help you plan your trip. From here we take your registration and look at our current bookings to find one of your top three dates that are available. You will receive a confirmation email letting you know the date, and be asked if this date has been accepted by your school. You will be required to submit your first installment per student attending by November 1st (or 20 days from booking).
Where do we sleep?
While on campus you will be housed in one of Brock’s air-conditioned dormitory style residence rooms. Bed linens and pillow will be provided. Participants must bring their own soap, towel, toiletries and personal items. Washrooms are located on the same floor as your accommodations.
Where do we eat?
Your meals will be served in the Residence Dining Hall. Participants will enjoy an all-you-care-to-eat, buffet style meal plan, providing a healthy variety of entrees to satisfy the most discerning palate. Students will also receive an evening snack. The Dining Hall is happy to accommodate special dietary restrictions and is nut-aware.
What if I have students with special needs?
We aim to provide an inclusive experience for all participants. Call in advance to discuss students needs, we will work together to make appropriate accommodations.
Click here to see how we are Meeting Special Needs
How many chaperones do we bring?
We will allow 1 chaperone to attend free for every 11 paying students. This number is based on students that are registered and have fully paid to attend camp 20 days prior to your arrival date. Please note that if your student numbers fluctuate any time before the start of camp, your free chaperone allowance will also fluctuate. If you choose to or are required to bring more chaperones than the 1:11 allowance, each additional chaperone will be required to pay $150 to cover their meal & accommodation costs.
In order to keep our prices affordable to as many as possible, we have instituted the following cancellation policy.
- Cancellation 20 business days or more before your arrival date for any student will result in a $50.00 administration fee per student.
- No refund is given when cancellation is received less than 20 business days before or on the date of arrival.
- All requests for refunds must be submitted in writing or by email to email@example.com.
Click here to view information on our Student Trip Cancellation Insurance
Having the peace of mind provided by cancellation insurance ensures that parents are reimbursed their full, unused fees which have been paid to Brock University if their child becomes sick or is unable to attend for any other reason.
How many students can I bring, or what size of group can you accommodate?
The size of group depends on the date you wish to come. Generally our programs can hold from 10 – 200 students at a time. Booking any size group is dependant on availability at the time of booking.
What happens if the weather isn’t favorable
Youth University programs run rain or shine. In case of extreme weather, Youth University reserves the right to substitute other activities for the activities which are scheduled. Every effort will be made to make up key programs in each offered stream (such as High Ropes, Rock climbing, solar ovens, solar bag demonstration etc.)
What is included in the price?
The price for our Residential field trips includes all instruction and programming, accommodations, food, and a Youth University T-shirt.