Protection of Privacy

Protection of Privacy

Brock University collects personal information that is required to carry out its mandate and to perform related administrative functions. Personal information will be collected used and disclosed in a manner that is consistent with the original purpose(s) of collection, and in keeping with FIPPA.

Where collecting personal information, the University will provide notice to an individual of the legal authority to collect the personal information, the purpose for which the information is collected, and a contact person who can answer questions about the collection.

Once collected, access to and use of this personal information is restricted to those who need it in order to fulfill the purpose(s) for which it was intended. Various safeguards are in place to ensure that the information is protected from improper use, disclosure or destruction. The University's Access to Information and Protection of Privacy Policy includes responsibilities regarding protection of privacy.

The University will make every reasonable effort to protect personal information and maintain its accuracy and completeness.

What is Personal Information?
The Freedom of Information and Protection of Privacy Act (FIPPA) recognizes the university's legitimate need to collect personal information in order to carry out its mandate. Personal information is protected from unauthorized collection, use and disclosure.

Personal Information refers to information about an identifiable individual. This includes, but is not limited to, such basic details as name, address, telephone number, gender, age and marital status, employee number, student number, health information, education and employment history, and financial data.

An individual’s name on its own is not personal information. Business contact information, including the name, title, and business address or telephone number of an employee of an organization, is not considered personal information.

The Act restricts access to records containing personal information where disclosure would constitute an unjustified invasion of privacy.

There are a number of privacy protection principles that apply to the collection, use and disclosure of personal information as outlined in the University's Procedure: Handling Personal Information