Meeting #3 (2008/09)

Thursday, February 26, 2009, 4:00 P.M.
BOARD ROOM, 13TH FLOOR, SCHMON TOWER
A G E N D A

1. Call to Order
2. Declaration of Conflict of Interest
3. Minutes of the Previous Meeting
   
   • Meeting #2 (2008-09) held December 4, 2008
4. Business Arising from the Minutes
5. Report of the Chair of the Board
6. Report of the Executive Committee  
7. Report of the Provost and Vice-President, Academic
8. Report of the Actions of the University Senate
   
   • 564th meeting held December 10, 2008
   • 565th meeting held February 11, 2009
9. Reports of Standing Committees
   1. Advancement, Community Relations and Research Committee
      
      • Minutes of Meeting #2 (2008-09) held January 15, 2009
        (an in camera session will be held during the report of this Committee)
   2. Joint Meeting of Capital Projects and Facilities Committee and Financial Planning, Audit and Human Resources Committee - in camera
   3. Capital Projects and Facilities Committee
      
      • Minutes of Meeting #4 (2008-09) held January 29, 2009  
        
        1. 4 Norman Road (International Building) Award of Construction Contract
           • Attachment 1
           • Attachment 2
             Recommendation: That the contract for "4 Norman Road" be awarded to Merit Contractors Niagara for a contract value of $10,190,165 not including GST.
        2. Niagara Health & Biosciences Research Complex - Report 1
           Niagara Health & Biosciences Research Complex - Report 2
           Recommendation:  That the Board of Trustees authorize staff to undertake Phase 2 - Design for the NHBRC project involving a further expenditure of $155,000 in order to select a Prime Design Consultant and to commence Schematic Design including the production of a Site Plan for the purposes of a Niagara Escarpment Commission Development Permit application.
        3. Major Projects Update
           1. Learning Commons and Fire Alarm Replacement
           2. Welch Hall Addition
           3. 4 Norman Road (International Building)
           4. Thistle Courtyard/Marketplace
           5. Second Campus 13.8kv Electrical Feed and Blackstart Generator - Report 1
              Second Campus Electrical Feed and Blackstart Capability - Report 2
              Attachment - Report 2
              Recommendation:  That the Board of Trustees award the contract for "The Second Campus Electrical Feed" project to E.S. Fox Ltd. for a contract value of $1,962,656 not including GST.
        4. Post Occupancy Evaluations (POE)
           • Attachment
        5. Information Technology Services Update
            
   4. Financial Planning, Audit and Human Resources Committee
      
      • Minutes of Meeting #3 (2008-09) held February 5, 2009
        
        1. Residence Fees
           • Attachment 1
           • Attachment 2
           • Attachment 3
             Recomendation:  That residence fees for 2009-10 be approved as proposed.
        2. 2009-10 Student Tuition Fees
           • Attachment
             Recomendation: That tuition fees for 2009-10 be approved as proposed.
        3. 2009-10 Endowment Bursary Payout Rate
                Recommendation: That the endowment bursary payout rate for 2009-10
               be 3.0%.
        4. 2009-10 Budget Development
           • Attachment 1
           • Attachment 2
           • Attachment 3
           • Attachment 4
           • Attachment 5
           • Attachment 6 (circulated in hard copy)
        5. Internal Audit Update
           • Attachment 1
           • Attachment 2
        6. Endowment Fund-Asset Allocation Review (no documentation)
10. Report of the Governance/Nominating Committee
    Recommendation: That the amendments to the Board Member Skills Matrix and the Board of Trustees Expectations and Code of Personal Conduct of Individual Trustees be approved as proposed.
11. Report of the President and Vice-Chancellor
    Generative Discussion:  Information to follow
12. Other Business
13. Adjournment 
    Please note that a reception and dinner will be held in the Pond Inlet immediately following the meeting.