Information on the Disciplinary Process

Information on the Disciplinary Process

The following steps are taken in the disciplinary process.

  1. An incident report is filed with the Manager, Student Affairs.
  2. (If you need to report a breach of the Code of Conduct please contact Campus Security at ext. 4300)
  3. The accused students will receive an email containing a letter that outlines (a) the breach(es) of the Student Code of Conduct, (b) the date and time of the hearing, and (c) a copy of the Student Code of Conduct
  4. The Manager, Student Affairs reserves the right to hear any case which he deems suitable for that process.
  5. The Disciplinary Panel meets regularly and is comprised of up to 15 students. The accused students will be able to respond to the allegations and provide any additional information. The panel may ask questions of the accused. The accused can bring witnesses or support people as long as the Manager, Student Affairs is notified 24 hours in advance. Legal counsel is not permitted at this stage.
  6. The accused will be given the opportunity to view the incident report and respond before the conclusion of the hearing. 
  7. The panel will ask all people who are not on the panel to leave the room while they deliberate. The accused student will be told immediately of the decision. If the student is found responsible, they will also be notified of sanctions they must complete.
  8. After the hearing, the student will be notified in writing of any sanctions (if applicable), associated deadlines and the appeals process. Decisions rendered by the University Discipline Panel are considered confidential and are released only to the respondent. 
  9. In the event that sanctions are imposed, the student may appeal the decision to the Director, Student Life and Community Experience if: (a) (s)he can demonstrate a substantial deviation in the procedure of the hearing, (b) new and relevant facts have been discovered that would have had a meaningful impact on the Disciplinary Panel's decision, or (c) a clear demonstration of a conflict of interest by a panelist.
    1. The Director, Student Life and Community Experience may: (a) uphold the Student Disciplinary Panel's decision, (b) lessen or dismiss the sanctions, or (c) remand the issue back to the Student Disciplinary Panel with instructions to consider the new facts.