Exam Procedures

Exam Procedures

It is the student’s responsibility to register a test with SSWD at least 7 days prior to the test (deadlines for December and April exams are posted).

Unscheduled Quizzes/Tests

Instructors must contact SSWD at ex. 4028 at the start of term to make arrangements when students will not be given at least 7 days notice of tests or quizzes.

Tests/Quizzes/Midterms

SSWD must receive test scripts at least 3 days prior to the test, including other test materials, such as CDs, slides, and videos). Please forward these to the SSWD Exam Centre, ST411 (we are closed between noon – 1 pm). MS Word is our preferred format.

The test scripts must indicate the length of the test (e.g. 1 hour), the scheduled time and date of the test (e.g. October 23, 2009 at 7 pm), and extra materials students are permitted (e.g. calculator). Instructors should also indicate where they can be reached while their student is writing with SSWD.

Instructors may pick up completed tests during regular office hours at the SSWD Exam Centre ST 411. Any tests not picked up by the instructor within 3 days will be returned through interoffice mail.

December/April Exams

If December/April exams are submitted to the print shop by the deadline for printing, SSWD will obtain the exam script from the print shop. If not, instructors must submit the exam script to SSWD Exam Centre (ST 411) one week prior to the exam (we are closed between noon – 1 pm).

Instructors or T.A.s are encouraged to visit their students in the SSWD Exam Centre during the exam to answer questions.

Instructors may pick up completed exams in the SSWD Exam Centre (we are closed between noon – 1 pm). Please call ex. 4028 to ask when the student(s) will be completed the exam.

Exams that are not picked up are delivered by hand to department administrative offices. Exception: departments in East Academic are sent through interoffice mail.

Conflict/Change of Exam

Any student that needs to change the time of their exam with SSWD must have a Change of Exam form from SSWD. Instructors are asked to sign this form and approve the alternate exam date (or arrange one with the student if none is requested on the form).

Instructors must indicate on the form (or by email) if they will be sending a new exam script, and if so, must arrange for SSWD to have the new exam script at least 3 days prior to the alternate date.

Make-up Tests/Exams

Students must receive their instructor’s approval before SSWD will schedule a make-up exam. Instructors must contact SSWD with their approval (email is fine).

Instructors must inform SSWD (email is fine) if they will be sending a new exam script and if so, must arrange for SSWD to have the new exam script at least 3 days prior to the alternate date.

Professor working within a lab at Brock University.

SSWD Exam Centre Hours (ST411):
Mon - Fri: 8:00 AM - 9:30 PM
Sat: 9:00 AM - 4:00 PM
Sun: CLOSED


During Final/Progress Exam Period:
Mon - Sat: 8:00 AM - 10:00 PM
Sun: CLOSED

SSWD Exam Centre Contacts:
Schmon Tower ST411
Ext. 4028
sswd@brocku.ca