Frequently Asked Questions
The University has funds available to help students who experience certain types of financial difficulty. Because policy determines who is eligible for these funds, it is important that you become familiar with the terms that govern the bursary program. The following is a guide to answer the more frequently asked questions and concerns about Brock University Bursaries.
- What is a bursary?
- How is Financial Need determined?
- Why does Brock University operate a bursary program?
- What types of Bursary assistance are available?
- Am I eligible for a Brock University bursary?
- Can I apply for Bursary Assistance more than once per year?
- What if I defaulted on my government student loan?
- What if the government decreased the amount of the loan to which I am entitled because of an over award last year?
- What happens if I am not financially prepared to attend university?
- How is the amount of the bursary award determined?
- Am I automatically considered for all bursaries available at Brock?
- When can I apply for a bursary?
- When will I be informed if I have received a bursary?
- How do I learn of the decision?
- If I do not receive a bursary, can I learn the reasons?
- What should I do if I disagree with the decision?
- How do I receive the money?
- Who will be notified of my award?
- Do I have to pay taxes on my bursary?
- Will the bursary award appear on my transcript?
- How do I apply for a bursary?
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A bursary is a non-repayable award based primarily on financial need. Brock University has funds available to help students who experience financial difficulty. University bursaries are available for those Brock University students who exhibit the greatest financial need.
Brock has published an in-depth document that explains the process we use for determining financial need,
University bursaries are available for those Brock University students who exhibit the greatest financial need. They are intended to supplement educational resources such as government student loans, employment earnings, scholarships, externally administered bursaries and family contributions. In other words, bursaries are not considered a major, expected part of students' plans for financing their studies.
Most of the university's bursaries are awarded by application. The bursaries fall under four main categories.
1) Entrance Bursaries
This program is designed to assist Entering Students who have financial need. To be considered for an Entrance Bursary students must complete a "Student Profile". There is a maximum of $750 awarded through this program.
2) Donor-sponsored Bursaries
Friends of Brock University have donated funds over the years that are designated for students with financial need. In addition to financial need, some bursaries also have additional selection criteria that must be met before the bursary can be awarded.
3) General Bursary Program
This program is designed to assist currently registered students who have financial need, but may not satisfy the requirements for the other bursary programs or whose need exceeds the maximum value of the other programs. Applications are available starting August 1. There is a maximum $1,500 award through this program.
4) Emergency Bursary Program
This program is designed to assist currently registered students who have experienced an unexpected shortfall of resources. financial need, but may not satisfy the requirements for the other bursary programs or whose need exceeds the maximum value of the other programs. Applications are available starting August 1. There is a maximum $1,500 award through this program.
Note: There is a maximum of $1,500 of bursary assistance per returning student and $750 per entering student per year. Donor-sponsored Bursaries are not included in the maximum.
To qualify, you must:
1. Register at Brock University.
You must maintain registration at Brock following receipt of funds. Bursary assistance is available only for the current academic session.
University bursaries are also available to Brock students who are studying part-time. Please note, however, that the University expects that the budgets of such students will show much lower shortfalls compared with those who are studying full-time. Consequently, any bursary assistance will be proportionately less.
2. Prove financial need.
Despite the applicants' financial dependency status as determined by the Student Awards and Financial Aid Office, the University expects families to contribute to the cost of their children's education if they have the means to do so. Consequently, some bursary applicants may not receive assistance because of family income/means.
We appreciate that students can have chronic financial problems. Not all types of financial problems, however, are within the University's mandate to help. The University is neither a lending agency nor a funding agency. Only financial needs concerning the current academic year and only realistic, legitimate expenses pertaining directly to educational and immediate living expenses are acceptable. The University will not consider current nor previous debts. Nor will we consider outstanding fees, or other charges, from a previous session.
Students must certify the truthfulness of the information provided in their application for bursary assistance and authorize Brock University to access Ontario Student Assistance Program information for verification of the application. Brock University may also audit financial information submitted in a students' application by requesting additional documentation as required.
Brock has published an in-depth document that explains the process we use for determining financial need,
3. Have applied for and/or received government student loans.
We require students to exhaust all other sources of funding before applying for a bursary. Beyond the financial assistance provided, we use the information in the government assessment to give us a standardized indicator of financial need. If you are unable or unwilling to apply for government student loans, your application may still be submitted for consideration. However, your application should clearly explain why you have not applied for government student loans.
Please Note: If you applied for OSAP assistance and did not receive enough funding, you should enquire if your award can be increased through a "Review" process. Please contact a Financial Aid Officer, Student Awards and Financial Aid, 4th Floor Schmon Tower.
4. Have satisfactory academic standing.
Normally, students on academic probation are not eligible for bursary assistance. Senate regulations state that a student must, "Demonstrate financial need and have satisfactory academic standing". See Faculty Handbook section 19.4
No. You may submit only one bursary application per study period (i.e. 1 for the Fall/Winter Session, 1 for Spring, 1 for Summer or 1 for Spring/Summer).
You must attempt to fulfill federal, provincial and/or bank requirements to reinstate your eligibility before approaching the University for financial help.
The university cannot assume any portion of the over award. However, the university may consider your application based on the reduced award.
Applicants for bursary assistance must show that they have applied early for government assistance. We expect that you have prepared a detailed, realistic budget for the entire academic year. Pick up one of the 'Budgeting Tips' brochures available from the Student Awards and Financial Aid Office. This will help you to detail the timing of both expenses and sources of money. Be sure to think about your back up plan in case expected resources do not arrive as quickly as anticipated, or not at all.
If you have properly prepared a budget and have debts, especially large ones, you may have to consider postponing your university studies until you are financially able to afford it. Admission to university is not an obligation for the university to grant bursaries or other assistance. We may advise students to withdraw if they are financially unprepared to continue their studies.
Numerous factors affect the amount of the bursary for a particular student. Annual budget, the number of applicants, and the relative sizes of University-determined shortfalls are major factors.
There is an additional factor that affects OSAP eligible applicants. Your OSAP Loan comes in two disbursements. We will make our evaluation based on your budget for the entire academic year as well as your OSAP entitlement for the entire academic year.
Please do not assume that the amount received early in the academic year will be repeated with any subsequent application. Nor should applicants assume that the total amount that they received in a prior year to be the same total amount to be awarded in the current year.
There is a maximum of $1,500 of bursary assistance per returning student and $750 per entering student per year. Donor-sponsored Bursaries are not included in the maximum.
Brock has published an in-depth document that explains the process we use for determining financial need.
Yes your Undergraduate Awards and Bursary Application qualifiies you for donor-bursary consideration, if you apply by the posted deadlines (generally October 15). There are specialized bursaries for which you may qualify and you may apply for within the Undergraduate Awards and Bursary Application. Please note that deadlines govern some of these bursaries.
Emergency Bursary Assistance applications are available year-round with applications for the Fall/Winter beginning August 1 of each year. All other bursaries open August 1 and close october 15. If all the other criteria are met, your application will be considered at that time.
For Donor-sponsored and General Bursaries, the decision will be made within 2 weeks after the published deadline.
Entrance Bursaries are processed at the end of August and will be reflected on the students' financial statement. If you have already paid your tuition in full, the Finance Office will issue a cheque to you.
For Emergency Bursary Assistance, the turnaround time from receipt of a completed application to the emailing of a decision is normally 7 to 14 working days. Completed applications submitted by Friday at 4:00 p.m. will be processed the following week. However, due to high volume, applications made in September, October and January may take longer. Where problems arise that cause bursary assessments to be delayed, we will contact the applicant by phone or e-mail to resolve the problem. While the university regrets any inconvenience to which such delays may give rise, it cannot assume responsibility for promises made to third parties, e.g. landlords.
You will be notified by e-mail of the final decision at your official brock email account; if you are an entering student and have not yet received a Brock email account, you must supply us with your personal e-mail address as part of the application. You can also check the status of your application on our web site.
The email you receive from the Bursary Officer will include a brief reason for the decision. If you have not received bursary assistance and require additional information, please contatct the Bursary Officer by email (firstname.lastname@example.org).
Normally the decision of the Bursary Officer is final, however if you feel we have overlooked something in your application. You can email the Bursary Officer at email@example.com
Bursary awards are applied to your student fees account. If your account is paid in full a cheque will be issued and held for you in the Student Awards and Financial aid Office on the fourth floor of the Schmon Tower. You must present a valid Brock Student ID card to pick up your cheque. If your bursary award is a donor-sponsored award, we will require a thank you letter addressed to the donor, before we release the award. Please see the 'Hints on Writing a Thank-you Note' page.
We are required to report the names of bursary recipients to your government student loan authority and in some cases to the donor of the bursary.
Normally, a student's exemptions are sufficiently high so that you do not have to pay taxes. In late February, the university will issue a T4A form to you and this document will cover all monetary awards authorized. Please note that these documents will be for the tax year in which we authorized the bursary. This is a condition of accepting the bursary.
No. Bursary awards are based primarily on financial need and will not appear on your academic transcript.
Go back to the bursary application page.
The Student Awards and Financial Aid office will close on Friday, July 10th at noon. We will reopen on Monday, July 13th at 8:30 AM.