Residence Agreement 2012-13

Residence Agreement 2012-13

Every student must read and sign the Residence Agreement prior to entering residence. In fact, it is a "contract" between the student and the University. This agreement outlines all the rules, policies and important information you need to know about living in residence. Students who have not yet reached the age of eighteen years must have the agreement signed by a parent or guardian. Students will not be permitted to move into residence until they have completed and signed the Agreement. The following is a copy of the 2012-13 Residence Agreement.

Brock University
St. Catharines, Ontario

Residence Agreement
Academic Year 2012-13


Period of Residence
In consideration of the payment of the appropriate residence fees and the covenants contained in this agreement on the part of the student, the University agrees to provide accommodation to the student in one of the residences, including but not limited to DeCew, Vallee, Earp, Lowenberger, Village and Quarry View (collectively referred to herein as "Residences") from September 3, 2012 to either at noon the day following the student's last examination, or at noon on December 19, 2012, whichever occurs first, and from noon on January 6, 2013 to conclude either at noon the day following the student's last examination, or at noon on April 25, 2013, whichever occurs first or as otherwise determined in accordance with this agreement. The University plans to close the Residences the day after the last December exam and will not provide accommodation, services, nor the associated support staff until reopening the Residences the day before the start of classes in January. The University may grant an extension of this agreement during Winter Break and/or beyond the expiry date for students whose circumstances, in the opinion of the University, require them to remain in residence. The University will collect a fee for each week (or part thereof) the student remains in residence during the Winter Break (or past end of term).

The student agrees and understands that the acceptance of a place in one of the Residences constitutes a commitment financially and otherwise by the student for the full residency period provided for in the preceding paragraph. If this agreement is terminated by the student for extraordinary circumstances, the student shall be subject to a forfeiture of fees in accordance with the Early Withdrawal From Residence Policy. If this agreement is terminated by the University due to the breach of this agreement or any rule of the University by the student, the student shall be subject to a forfeiture of all residence and meal plan fees for the full 2012-13 academic year. Where a student submits documentary evidence with a written appeal following early termination of this agreement, which in the opinion of the University establishes fair and reasonable, compassionate or medical supporting reasons for termination, the University may in its discretion waive adherence to this policy in whole or in part. Waiver of this policy by the University in certain circumstances shall not be deemed to be a waiver of this policy generally.

The University undertakes to avoid unnecessarily disturbing the student but reserves the right after reasonable notice, to change the accommodation assigned to the student if circumstances arise which, in the unfettered discretion of the University, are necessary or desirable. The student may request a change of rooms in accordance with the Room Switch Policy and with approval from the Department of Residences.

The University shall not be liable for the failure to provide the residential accommodation which is contracted for herein when such failure is caused by fire, explosion, water, Acts of God, civil disobedience or disturbances, strikes or other labour interruptions, vandalism, war, riot, sabotage, failure of public utility services, governmental rules, or any other courses which are beyond the reasonable control of the University (collectively referred to herein as "Emergency" or "Emergencies").

In the event that the Residences cannot open and/or must close for any such Emergency every attempt will be made to ensure that students are notified in advance and the University will use its best efforts to mitigate against the effects thereof. The University and the Department of Residences are not liable for any loss in these Emergencies. There shall be no compensation in any form whatsoever for inconvenience or discomfort suffered as a result of Emergencies or other circumstances which are beyond the control of the University or the Department of Residences.

In the event that the Residences cannot open and/or must close due to the actions of third parties with respect to planned or unforeseen renovation or construction, which are beyond the control of the University but not an Emergency, the University shall use its best efforts to notify the students in advance and provide substitute accommodation on- or off-campus.

(After September 3, 2012, deposits/instalments vary according to the date of occupancy and/or assignment).
Residence fees will be determined by the move in date, type of residence room and choice of meal plan (if applicable). All or a portion of fees must be paid prior to moving in and the amount will be set by the Finance Office or the Department of Residences. All fees must be paid in full by October 31, 2012. On November 15, 2012, any outstanding balances will be subject to service charges (outstanding balances include tuition fees, meal plan, residence fees, incidental fees and any other outstanding fees and charges). Service charges will be assessed on the 15th of each month starting in November. (See the Fees section in the Brock University Undergraduate Calendar for further details.)

Meal Plan
It is a condition precedent of this agreement that students living in DeCew, Earp, Vallee and Lowenberger have a meal contract. Please see food services information for rates, meal plan options and policies. No tableware or equipment may be removed from or taken out of the Residence dining halls. The university meal plan does not provide for meals during the Winter Break between Fall and Winter terms nor the February Reading Break. Dining hall hours are subject to change. Hours of operation are posted in advance.

If the student has a special dietary need the student must, as part of applying for Residence, identify those needs in specific terms in order that the University may determine whether or not such dietary needs can be met at any particular Residence and/or by the University. It will be assumed by the University that if no such special dietary needs are disclosed or identified that the student will be satisfied with the standard food items offered under its meal plans.

The University shall not be responsible for providing food services in the event of an Emergency or during a disruption of services that is beyond its control. In the event of a disruption, the University will use its best efforts to end the disruption as quickly as possible.

Rules and Provisos
Students living in Residence shall abide by the laws of Canada, the Province of Ontario, the Niagara Region and the City of St. Catharines and the general rules set by the University. Students are responsible for familiarizing themselves with and abiding by the rules and regulations of Residence as set out in the Residence Community Guiding Principles, which are deemed to be incorporated into this agreement. Students are expected to maintain an environment which is conducive to academic work. The following general rules, set by the University, apply to each student:

Students are individually responsible for the care and proper use of all University property. Students may either individually or jointly be held responsible for the loss or damage to the Residences or common areas. The University assumes no responsibility and is not liable for any loss or damage to the resident's personal property or injury to person.

The University reserves the right to enter a room for maintenance, repairs, cleaning and/or inspection.

The following is prohibited in and around University Residences, as outlined in the Residence Community Guiding Principles: behaviour by an individual(s) that interferes with the rights of another individual(s) to the peaceful use and enjoyment of his or her space in residence; behaviour that creates a significant nuisance and/or disturbance to an individual or community; behaviour which endangers the safety and security of themselves or another individual(s), and/or compromises personal or university property, and/or attacks the dignity/integrity of an individual, and/or break the laws of the land.

The Residences are smoke-free environments and smoking is strictly prohibited in Residence. Smoking at the University is only permitted in designated smoking areas.

The University reserves the right to amend or make additional rules and regulations concerning the Residences, which shall form part of this agreement and the student hereby agrees to be bound by such amendments or additions.

The student agrees that, in the event of any breach of any term or condition of this agreement, or of any rule of the Residence as determined by the University, the student may, at the discretion of the University, be subject to sanctions including termination of this agreement and eviction from the Residence. Any student remaining on University property unlawfully shall be subject to the provisions of the Trespass to Property Act, R.S.O. 1990, c. T.21 (as amended)