Registration Instructions
Master of Business Administration Students
2013 Spring Term
Online Registration opens March 11, 2013
Online Registration closes:
- Durations 1,2,4 - May 10, 2013
- Duration 8 - August 15, 2013
Late registration fee will apply as follows:
2013 Spring Term - On the first day of the start of each duration
It is strongly recommended that graduate students review their program’s degree requirements outlined in the Graduate Calendar: http://www.brocku.ca/webcal/current/graduate and the timetable: http://www.brocku.ca/registrar/guides/grad/timetable/terms.php regarding course selection and offerings. Graduate students should also consult with their Graduate Program Director and/or their research supervisor regarding their course selection prior to registering online each term.
For new students, all pre-registration conditions outlined in your offer of admission letter must be met before registering for graduate courses.
Only full-time graduate students are eligible to register in undergraduate or graduate course(s) as an “Extra” course offered outside of your program degree requirements. (Full-time graduate students are eligible to register for 1 full credit or two half-credit courses without charge, per program).
After registering, the student’s Graduate Program Director (or designate) will review the graduate student’s online registration for approval and will indicate their approval or disapproval of each course registration. If a course is not approved, you will be deregistered from that course. Please check the Applicant & Student Self Serve under CrsMarkInquiry on a regular basis in order to know what courses have been approved or disapproved.
When online registration closes, all further registration, or changes to registration, must be completed manually via the Course Registration/Withdrawal Form, available from the Faculty of Graduate Studies or website at: http://www.brocku.ca/graduate-studies/current-students/student-forms and submitted to the Faculty of Graduate Studies.
If a graduate student is interested in registering for a course not listed on the timetable, please contact the Graduate Program Director.
Please note: Students owing fees will not be permitted to register for courses.
Registration Steps
Step 1. Activate Your Student Portal Account – Go to https://my.brocku.ca
Through “my.brocku.ca” you will be able to access registration as well as information regarding your academic status, degree progression, financial status and other important information.
To activate your “my.brocku.ca” account, begin with clicking on “Applicant, New, Returning Student or Alumni” link. Read and follow the instructions on each screen. This process will also provide you with a Brock E-mail account and a Brock computer account. When you have completed activating your “my.brocku.ca” account, log in using your student number and your new password.
Brock University Departments/Centres, as well as the Faculty of Graduate Studies, will use only your Brock (badger) e-mail address as a means of contacting you. It is your responsibility to check this account often. You cannot forward this e-mail address to any hotmail or any other e-mail address you may have.
Step 2. Click on the “Applicant & Student Self Serve” tab at the top of the page. Click on “Register” in the menu along the left side of the page.
Step 3. Declaration –Select the program/session (eg. Master of Arts: Spring or Fall/Winter) from the drop down menu. You will be asked to complete a declaration in five areas:
1. Program of Study
2. Status in Program (full-time or part-time)
3. Immigration Status
4. Mailing Address
5. Local Address
If you disagree with any information displayed, click the “I disagree button” under the information in question. Once you have answered each section of the Declaration, click the next button. You will be permitted to register.
Entering "I disagree" in your declaration will NOT change your status officially. To affect a change in one of the three areas above, you must contact the Faculty of Graduate Studies. You will only be permitted to continue with the registration process once you have completed all three areas of the declaration.
Step 4. Course Registration
Before proceeding with your course selection please refer to the information emailed to you by the Faculty of Business Graduate Programs Office. The Graduate Program Director will review your course selection (on line) and approve or disapprove before your registration is official. If the course(s) is not approved, you will be deregistered from your course(s). Please check my.brocku.ca under CrsMarkInquiry on a regular basis in order to know what courses have been approved or disapproved.
To register for your first course, enter the "Course Name" (eg. POLI) and the "Course Number" (eg. 5P82). Click "GO" - you do not need to enter the day/time information. Once you have clicked "GO", you will be presented with the section(s) of the courses that you can choose from. Note that, in many cases, there is only one section of each course available.
Click "Add" to register in the course and section of your choice. If a course and section are already full, the "Add" option will not appear and a message ** FULL ** will show on the left side of your screen. A green message will appear indicating that you have successfully registered in the course and the course will be added to your "List of Registered Courses" at the bottom of your screen. If you are unsuccessful at registering for your selected course and section, a red message will appear and explain the error encountered. ( **Please note: If a course has a “+” sign icon to the left of the course name, click on the icon to see the seminar, lab or tutorial options.) Next to each course there will be an “Add” option. Click “Add” to register.
In the “List of Registered Courses for Current Registration Period” you will see the approval status of the course(s). The Graduate Program Director will review and approve or disapprove your course selection. Until the Graduate Program Director reviews your course selection, the status “Requires Approval” will appear below the course name and number. Once the course is approved, the status will indicate “Approved” and then you will be officially registered.
Step 5: Repeat Step 4 for each of your remaining courses.
Registration for "EXTRA" or "AUDIT" Undergraduate or Graduate Courses outside your Program of Study (will not count towards degree)
Full-time graduate students wishing to register for courses as "Extra" or "Audit" must consult with their Graduate Program Director prior to registering. Once the student has permission, they must obtain an override from the Instructor of the course. Once an override has been processed, the student is able to register on line for that course. Please note: the drop down menu must indicate the student's own program (e.g. Master of Arts). The Graduate Program Director will approve or disapprove the course.
Students wishing to code courses as "Extra" or "Audit" after on line registration has closed, must do so by submitting the Course Registration/Withdrawal Form to the Faculty of Graduate Studies prior to the last day for official withdrawal per term. The form is available from the Faculty of Graduate Studies website at: http://www.brocku.ca/graduate-studies/current-students/student-forms
Definitions of EXTRA and AUDIT courses
Extra Courses
A full-time graduate student, with the permission of his/her Graduate Program Director, may augment his/her degree program by taking up to two graduate or undergraduate half-credit courses above the requirements of the graduate program as extra credits (including audit status courses). Students must declare a course to be extra prior to the last day of withdrawal; however the declaration is typically made at the point of registration. No additional fee above that charged for the graduate program degree requirements will be levied for these courses. Extra courses are subject to the same regulations as courses required for the degree but cannot be used for credit toward the degree.
Audit Courses
Graduate students wishing to attend courses without completing assignments and writing examinations must register as auditing the course. Students must have approval from the instructor of the course and their Graduate Program Director. No credit or assessment of performance will be awarded. Changes from audit to degree status or vice versa, are accepted by the Faculty of Graduate Studies no later than the last day to add a course (of that term). All audit courses are coded as EXTRA courses.
Dropping a course
Before dropping or adding course(s) please consult with the supervisor and Graduate Program Director. If you wish to change your course registration prior to the close of on line registration, you simply need to re-visit the registration section of my.brocku.ca. Before you may register in your new course, you must first drop your existing courses(s). You can do this by clicking on the "Drop" option next to the appropriate course(s) in your "List of Registered Courses" in the lower half of the screen. All dropped course(s) must be approved by the Graduate Program Director.
After the closing of on line registration, please download and use the Course Registration/Withdrawal Form located on the web at: http://www.brocku.ca/graduate-studies/current-students/student-forms. Please submit or fax (905-688-0748) this form to the graduate program for approval: the program will submit the approved form to the Faculty of Graduate Studies for processing.
If you have any questions regarding course selection, or your program of study, please contact your Graduate Program Director regarding your student record, or if you have questions regarding registration, please email: gradregistration@brocku.ca
Payment of Fees Information
Please refer to the current Graduate Calendar:
http://brocku.ca/webcal/current/graduate/
