All graduate
students must maintain continuous registration in each successive term from the
time of initial admission until degree requirements are complete. Students may
apply for a leave of absence or an inactive term at a time when circumstances
prevent them from working on their graduate studies. The application for a
leave of absence or an inactive term must be approved by the student's graduate
supervisor, the graduate department chair/program director, and the Director of
Graduate Studies. The application forms can be found at: graduate-studies/current-students/student-forms.
Students are
responsible for ensuring that they register at the appropriate time for each
term, as indicated in the academic calendar. Students who intend to submit a
first draft of their thesis, major essay or dissertation must ensure that they
do this in sufficient time for the graduate program to forward the appropriate
paperwork to the Faculty of Graduate Studies two weeks before the beginning of each term. Your financial assessment will be changed to the continuing fee (plus
ancillary fees) when the paperwork is received in the Faculty of Graduate
Studies.
Please
Note: All fees owing must be paid in
order to register for subsequent terms.
Students are responsible to check their student account on a regular
basis.
Students must
remain continuously registered to the end of the term in which they complete
the degree requirements.
During the inactive term all
students pay the inactive fee and retain library privileges. Student's time to completion is not extended
by the inactive term. All other graduate
students who fail to register for any term, and who have not applied for
inactive status or leave of absence are considered to have withdrawn from their
program of study. The student will be required to apply for reinstatement into
the program. The request for reinstatement must be approved by the graduate
program and the Faculty of Graduate Studies and the reinstatement fee of $75.00 must
accompany the application. The
department may also make recommendations regarding the retention of previous
course credits. If enrolment is allowed
to lapse a second time, the student will not be readmitted.
Following
initial registration in the major essay, thesis or project, graduate students
(both full and part-time) must maintain continuous registration in each
successive term, including the term during which the thesis defence is
scheduled, until degree requirements are completed. Completion means that all
corrections have been made to the thesis, project or essay and the final
approved copy has been submitted to the department and the Graduate Record Form
has been submitted to the Faculty of Graduate Studies.
There are
maximum time limits for the completion of graduate programs and candidates may
also be subject to time constraints prescribed by the specific graduate
program. See: webcal/2010/graduate for information
regarding maximum times to completion. If students require and extension to
their time to completion, they must apply for an extension of degree time limits
by completing the Request for Extension of Degree Time Limits form. This form
is available on the Graduate Studies website: graduate-studies/current-students/student-forms.
Applications
for leaves of absence, one inactive term, extensions to degree time limits, and
changes of status (part-time/full-time) must be completed and received in the
Faculty of Graduate Studies 3 weeks prior to each term for which they are
requesting a change.
