Published on Brock University (http://www.brocku.ca)
Permission to Write
1. If a student is unable to write a formally scheduled examination, or having begun the exam, is unable to complete it, for reasons of ill-health, with supporting documentation, a Deferred Examination will be granted. Requests made on the basis of compassionate grounds or on the grounds of extenuating circumstances will be judged on a case by case basis.
2. Medical documentation supporting the request for a Deferred Examination must be written on the physician's letterhead (or show the physician's address and telephone number) and must include the student's name, and date the student was examined by the physician, must certify that the student was incapable of attempting the examination at the scheduled time and date, and must bear the physician's signature.
3. A student must first contact the instructor for permission to write a Deferred Examination. Any such application must be accompanied by required supporting documentation and must be submitted within seven days of the examination.
4. If the student is not able to contact the course instructor or if the course instructor is not willing to give the student permission to write a Deferred Examination, within ten days of the examination, application may be made to the Chair/Director of the Department/Program for permission to write a Deferred Examination.
5. If not satisfied with the outcome of the request, the student may then refer the matter to the Dean of the Faculty offering the course.
6. If the student is not satisfied with the decision of the Dean, the student may then appeal to the Senate Committee on Appeals.
7. If a student is unable to write a formally scheduled examination for religious reasons, application should be made to the Office of the Registrar at least two weeks prior to the examination period. Supporting evidence must be submitted.
Time for Completion of Deferred Examinations
Deferred final exams for Fall Term half credit courses will be written no later than the subsequent July 31; for Fall/Winter Session courses and Winter Term courses, no later than the subsequent August 31; for Spring and Summer Session courses, no later than the subsequent December 31.