Published on Brock University (http://www.brocku.ca)
The Residence Community Guiding Principles are updated both annually and as the need arises. The principles available here are the most current version and may be different than any print versions available.
Welcome to your new home in residence at Brock University! The Department of Residences works hard to facilitate the successful “sleep, study, and social life” of approximately 2,400 residence students. To do this, we must balance residents’ needs to ensure that high quality of life and academic success are the goals we reach by the end of students’ time in residence. By knowing and adhering to our Residence Community Guiding Principles, residents make a significant contribution to these goals. The privilege of living in residence comes with the responsibility of abiding by Federal, Provincial, Regional and Municipal laws, following residence rules, and upholding community standards.
Please note: in order to apply for residence on line, all students must first “electronically” sign that they have read and agree to abide by these Guiding Principles.
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The residence community is a unique environment and these Guiding Principles have been created to benefit both students and staff by clearly outlining behavioural expectations for residence students. This Guiding Principles document defines unacceptable behaviour, outlines the levels and types of infractions, and describes in detail both the manner in which infractions are enforced and the kinds of sanctions applied.
Residents are expected to have read and be aware of the information contained in this document. The goals of the Guiding Principles are as follows:
Under the terms of the Residence Agreement (which all students must electronically sign when applying to residence), students are to be familiar with the content of and abide by the following: the Residence Community Guiding Principles, the Residence Agreement, Residence Policies and Procedures, the Brock University Code of Student Conduct and any other applicable Brock University Policy. Students are also expected to respect and abide by all Municipal, Regional, Provincial and Federal Laws.
“Unacceptable behaviour” is defined as any behaviour which contravenes these documents. Ignorance, anger, alcohol or substance abuse will not be accepted as an excuse, reason, or rationale for unacceptable behaviour. It is expected that if a student is having a problem with anger or substance abuse that he or she will seek help from an appropriate resource (e.g. Personal Counseling Services) before the situation intensifies. Unacceptable behaviour can be identified and addressed by anyone in the residence community. Students are reminded that unacceptable behaviour may come to the University’s attention in a variety of ways, including observation by residence staff, Campus Security, Facilities Management staff, Food Services staff or other students, or through photo, internet, social media, mobile device or video evidence. While the University does not actively search for evidence of violations on line, anything posted on line which comes to our attention (e.g. Facebook, YouTube and Twitter) will be used as evidence in an investigation. Unacceptable behaviour within residence can be documented formally by: Residence Life Staff, Department of Residences Staff, Facilities Management or any other University staff including contractors, who work in the residences, Campus Security Services, and the Niagara Regional Police.
As expressed in the Brock University mission statement, we are a diverse and inclusive community. Our diversity makes us stronger and is something we welcome and celebrate within residence. Any behaviour that attacks the integrity or dignity of another individual is not tolerated.
Please note: various public areas on campus (including residences) are being video recorded for safety and security purposes.
The personal information is collected under the authority of the Brock University Act. Questions may be directed to Brock University Campus Security Services, 905.688.5550 ext.4300 or see www.brocku.ca/campus security.
As members of the residence community, students have the following responsibilities:
Our approach to discipline in residence at Brock is designed to address unacceptable behaviour in a systematic, progressive manner (i.e. consequences become more severe for repeated or more serious misconduct). We also recognize that intent, impact, and extenuating circumstances may be contributing factors in some situations. As such, some types of behaviour may fall within more than one level.
Level One Infractions: (1-2 points) Behaviour by an individual(s) that interferes with the rights of another individual(s) to the peaceful use and enjoyment of his or her space in residence.
Level Two Infractions: (2-3 points) Behaviour by an individual(s) that creates a significant nuisance and/or disturbance to an individual(s) or community.
Level Three Infractions: (3-4 points) Behaviour by an individual(s) which: endangers the safety and security of themselves or another individual(s); and/or compromises personal or university property; and/or attacks the dignity/integrity of an individual(s); and/or breaks the laws of the land.
Administrative Infractions (points based on severity of infraction) are related to how you use your assigned space in residence, and whether you abide by the terms of the Residence Agreement; they typically involve misuse or loss of university property. Examples of Administrative Infractions include but are not limited to: damages, commercial use of residence space, lost keys, and subletting; each of these infractions are described in the Residence Facilities section of Infraction Categories.
Sanctions for Infractions range from a Verbal Warning to Eviction from residence. Please see refer to the end of this page for a complete list of possible sanctions.
Note: It should be noted that the possibility of residence disciplinary action does not preclude referral to the University Disciplinary Committee; prosecution or other remedies that may be available through the legal system. Expulsion from the University may occur in extreme cases.
Chart: Normal Range of Sanctions
|Number of Accumulated** Points||Range of Sanctions Applied at this Point Level|
|1 to 2*||Written or Verbal Warning|
|2 to 4*||Written Warning to Probation; may include educational sanctions|
|4 to 6*||Probation to Suspension|
|6 or more*||Suspension to Eviction from Residence|
Any Level 3 infraction could result in an eviction at any time.
* It is important to keep in mind that severity or circumstance surrounding an incident may result in a higher point value than what is listed and, therefore, a heavier sanction may be imposed.
** Accumulated Points refers to the TOTAL number of points a student has accumulated from all infractions record, which includes points from past disciplinary incidents i.e. a low-level infraction receives a more serious sanction if a student previous disciplinary points on record).
Click here to see the Discipline Flow Chart
3—students are given the opportunity to review the incident report before it is sent to the Head Resident. If a student agrees with what is written in the incident report then they select “Option A”. If a student disagrees with what is written in the incident report they can select “Option B” at which time they have 72 hours to submit a written account of the incident to their Head Resident via the Service Desk
4—submissions for appeals must be evaluated first for grounds to appeal, then, if there are grounds for an appeal, the appeal is considered. Please see pages 29-30 for more details on the appeal process.
HR = Head Resident
RLC = Residence Life Coordinator
Infractions are grouped into four categories: Community Respect & Accountability; Safety; Alcohol, Drugs & Gambling; and Facilities. Within each category, individual infractions are described and have a typical point level shown in brackets. Students should note that the specific infractions listed are not an all-inclusive nor exhaustive list and disciplinary action may be taken in response to any behaviour which meets the levels defined in "Infraction Levels".
The residence community is a unique environment—one in which approximately 2,400 students live together in close proximity while they study, socialize, and sleep. Respect for our community space and those who live in it, as well as accountability for our actions, are central to creating an environment that meets everyone’s needs while enriching the Brock experience.
Cooperation With Staff (Level 1, 2 or 3)
Residents and guests are expected to cooperate with staff members, including but not limited to: Residence Life Staff, Residence Facilities Staff, Service Desk Staff, Campus Security, Facilities Management and full-time staff in the Department of Residences. Infractions include but are not limited to:
Disruption of Community (Level 1, 2 or 3)
Every individual has the right to an environment that, while safeguarding dissent, is free from interference and disruption. Every individual has the responsibility to not intimidate, interfere with, threaten or otherwise obstruct any activity organized by the University, including classes or to hinder other members of the University community from being able to carry out their legitimate activities, including their ability to speak or associate with others. The laws of the land (municipal, regional, provincial and federal) will apply in residence at all times. This includes, but is not limited to any conduct or activity which is deemed to be inappropriate and/or unbecoming by peers, and/or the Department of Residences Staff and the Residence Life Staff.
Guests (Level 1, 2 or 3)
Any non-resident of Brock Residences is considered a guest. Students must accompany any visitors (guests and/or fellow residents from other areas) at all times. Students may only have guests for 6 nights per month, with no more than 2 guests on any occasion (i.e. do not invite groups of more than 2 friends to visit you in residence at any one time). Guests may not visit for more than 3 nights in a row. In the event of an extenuating circumstance, students may ask for permission from the Residence Life Coordinator to have a guest for more nights than indicated above. Students must be considerate of other students who share their living space while having guests and let their roommate/unitmates know when they will be hosting a guest. Guests must sleep in their hosts assigned living space and not in lounges or other common spaces.
Arrival and movement of guests: Guests must be met by their residence host at the front entrance of the host's residence (rather than inappropriately entering and wandering through residence in search of their host). Guests must be accompanied by their residence student host at all times during their visit.
Orientation Week Guest Policy: Students are not permitted to have any non-Brock residence guests in the evenings during Orientation Week(from Labour Day until the following Monday). Students are permitted non residence guests during the day up until 6pm. Residence students may visit other residence buildings as guests of a resident of that residence. All residence students will be issued a wristband for the week which will act as identification and for the purposes of admission to Orientation Week events. Students must wear their wristband for the entire week, students who remove their wristband will be responsible for paying for a new wristband.
Frost Week Guest Policy: Students are not permitted to have any non-Brock residence guests in the evenings during Frost Week (the first seven (7) days of school in January). Students are permitted guests during the day up until 6pm. Residence students may visit other residence buildings as guests of a resident of that residence.
Sign-in of guests: After 11:00pm, any guests in residence must be signed in and issued a residence guest wristband at the North or South Service Desk. There is no charge to sign a guest in, and for the safety of everyone in the residence community, non-registered guests (i.e. guests who are found without wristbands) will be asked to leave residence and/or escorted from campus. If you know in advance that your guest will be in residence past 11:00pm, we strongly recommend that you sign guests in immediately upon their arrival. The Department of Residences reserves the right in some circumstances to require that guests be signed in earlier than 11:00pm.
Sign-in Procedure and ID requirements: You and your guest must visit the North or South Service Desk TOGETHER to complete the sign-in process. To do so, you will need your Brock Student ID card, and your guest must present government-issued photo identification bearing the guest's date of birth (i.e. driver's license, passport). If a guest does not provide ID with a date of birth then that guest will be deemed “underage” and treated accordingly. (Please note: we reserve the right to deny guests that do not have any form of identification) Both you and your guest may be asked to present additional identification if there is any question as to your identity or authenticity of your identification. Your guest will be fitted with a guest wristband (which must be kept on and visible at all times) which permits them to be in residence provided they behave in accordance with residence rules. Students may not sign in guests on behalf of other students. This includes students who already have two guests signed in or students who have had guest privileges revoked, as well as for those who have been banned from entering residences. We reserve the right to deny guests based on past behaviour. Guests may complete the “Express Check-In” located at www.brocku.ca/residence before going down to the desk to save time in the sign in process.
Guest behavioural expectations: Residents are held responsible for guest behaviour (regardless of whether or not they have signed in their guest), and are responsible for informing their guests of residence rules and policies. In the event that guests are disruptive, cause damages, or conduct themselves inappropriately, they may be asked to leave (escorted by Campus Security or Niagara Regional Police if necessary), and their residence student host will be documented/put on report, billed for any damage caused by the guest(s), and may be sanctioned for the guest(s) behaviour. Your guests are your responsibility until they leave residence. If, after your guest(s) arrival, you are concerned that your guest(s) may become disruptive, it is important that you instruct your guests to leave before problems arise and escort them out of the residence. We would also recommend that you notify your Service Desk regarding their departure from residence. Any guest who is disruptive may be subject to a fine under a Brock Offense Notice or a Provincial Offense Notice through Campus Security and a campus ban. Residence students will be responsible for their guests’ behaviour regardless of where they are on campus at the time of an incident.
Uninvited/unexpected guests: In the event that an uninvited/unexpected guest(s) show up to visit you, you are still required to sign them in as outlined above. If you are not comfortable hosting a particular uninvited/unexpected guest(s), you should not permit them to enter residence, and you must advise a residence staff member or Campus Security immediately of the persons presence. If you permit uninvited/unexpected guest(s) to enter residence, you are responsible for their behaviour whether or not you sign them in as a guest.
Exam guest policy: During the December and April exam periods, only Brock students are permitted as guests and only for the purposes of studying up until 11pm: after 11pm only Brock RESIDENCE students will be permitted as guests. During exams, non-Brock guests are prohibited to ensure that we are providing a quiet environment conducive to study, while still permitting residence students to study in residence with one or two off-campus classmates up to 11:00pm.
Discrimination/Harassment/Bullying (Level 2 or 3)
Every individual has the right to an environment characterized by equal opportunity and equitable access to University goods and services. Every individual has the responsibility to treat all members of the University community without discrimination. Discrimination is defined as any conduct that results in adverse treatment of an individual or group on the basis of race, ancestry, place of origin, colour, ethnic origin, citizenship, creed/religion, sex, sexual orientation, disability, age, marital status, record of offence, gender identity or receipt of public assistance.
Harassment is defined as inappropriate comments or conduct in relation to a person or group of persons which has the effect or purpose of creating a hostile or intimidating living, working or educational environment. This includes any attention or conduct by an individual or group who knows, or ought reasonably to know, that such attention or conduct is unwelcome, unwanted, offensive, or intimidating. Harassment based on a person’s race, culture, creed, religion, sexual orientation, gender, age, abilities or appearance will not be tolerated.
Please refer to Brock’s Respectful Working and Learning Environment Policy for additional information: Respectful Work and Learning Policy (PDF)
Noise (Level 1)
Courtesy hours or respect hours are in effect twenty-four hours a day, seven days a week. This means that residents are to be mindful of the disturbing effect of their noise on others and at all times to respect the reasonable requests of others to cease making noise at any time, whether or not the request is made by the student directly or through the Residence Life Staff or other Brock staff (this includes, but is not limited to, the volume of any type of speakers, stereos, amplifiers, sub woofers, a person’s voice and musical instruments).
The Residence Life Staff, Department of Residences Staff and Campus Security will be responsible for determining acceptable noise levels and students may be directed to reduce noise levels at any time of the day.
In addition to being considerate at all times, quiet hours are those times during which residents are prohibited from making noise that can be heard outside of their unit or room, or which may disturb the resident’s roommate in any way (if applicable), or which can be heard outside the residence building and may disturb a resident inside the building.
Quiet hours are:
Sunday to Thursday 11:00PM to 8:00AM
Friday and Saturday 1:00AM (Sat/Sun) to 8:00AM
Extended quiet hours are implemented during December and April exam periods. Starting on the last day of classes, quiet hours are extended to 22 hours daily with only 2 (two) hours for less quiet activities—Sunday through Friday 7-9pm and Saturday 9-11pm. During these two hours noise should not be excessive.
Physical Aggression (Level 2 or 3)
Physical aggression and violence are not tolerated in residence. Physical aggression and violence can include, but are not limited to: pushing; pulling; slapping; biting; kicking; hitting; fighting; and punching. Students involved in acts of physical aggression will face consequences regardless of who initiated the aggressive behaviour. Students who witness a fight are to call Campus Security immediately.
Pornography (Level 3)
Displaying or making available for viewing pornographic material in public areas including but not limited to hallways, common rooms, lobbies, stairwells, bathrooms, exterior of room doors, living rooms, kitchens or windows, or any interior area of a room that can be seen from an open door is prohibited (in accordance with the Criminal Code of Canada, Section 163), as is use of computers or network infrastructure to display or distribute such material. Refer also to the University’s Respectful Work & Learning Environment policy.
Pranks & Raids (Level 2 or 3)
Initiating, encouraging, supporting, responding in kind, retaliating or participating in raids and/or pranks that are disruptive, offensive, damaging to property, make a mess, hostile to residents and/or staff are prohibited. These raids/pranks include, but are not limited to: water fights; leaners; prank phone calls; locking people in/out of rooms; removing/relocating personal or university property etc.
Residents, guests, and staff are expected to exercise care and good judgment with regard to their own personal safety and the safety of others. Student may be in violation of the Residence Safety Policy if they cause an unsafe situation for other students including, but not limited to, propping open exterior doors or tampering with light bulbs in hallways, stairwells or elevators. Please note: All infractions of any section of the fire safety policy may result in a cost of $75 for “Tampering with Life Safety Equipment” plus any applicable repair or replacement costs.
Fire Safety Policy (Level 2 or 3)
Students are expected to ensure that their living environment is safe and free from life safety hazards. This includes not overloading plugs, using CSA approved power bars and extension cords, using the approved appliances only in approved locations and ensuring that items such as curling irons or hair straighteners are unplugged when not in use.
Tampering with Life Safety Equipment (Level 3)
Discharging fire equipment, interfering with the normal operation (e.g. covering, removing wires or batteries), tampering with or using any fire prevention or detection equipment for any purpose other than the control of fire is prohibited. This includes but is not limited to: tampering with; fire extinguishers (including removing pull pins or plastic ties holding the pull pin in place and/or discharging fire extinguishers), automatic door closers (for bedrooms and common spaces), exit signs, fire hoses, smoke detectors, heat detectors, carbon monoxide detectors, microwave sensors as well as propping fire doors, and propping room doors in Vallee, Earp or Lowenberger while not in the room. Attaching, covering or hanging items from any fire safety/detection equipment or the wiring leading to it is prohibited.
Students who fail to report a non-functioning life safety device may also be subject to disciplinary action as a Level 1, 2 or 3 infraction depending on the nature of the infraction.
Candles and Incense (Level 1 or2)
Candles, incense, or wax/oil lamps are not permitted in any residence. This includes lighting/burning as well as possession. Any student required to light or burn candles/incense based on religious grounds must seek and receive prior written permission from his or her Residence Life Coordinator.
Combustible Fuels (including Propane Tanks) (Level 2 or 3)
Using and/or storing propane tanks (either empty or full) indoors, or any appliance requiring combustible fuel (including fondue sets) is not permitted in any residence. Barbeques are only permitted to be used at Quarry View and Village Residences and must be stored and used at least 10 metres from the building for fire safety purposes. Any barbeques found in disrepair or in close proximity to a unit will be removed at the unit’s expense.
Fire Alarms (Level 2)
Traditional Style Residences: Students are required to evacuate residence from the closest exit that will take them directly out of the building and meet with other students from their community in their designated meeting place for all fire alarms except the posted monthly fire alarm test. There is no re-entry to the building until the all clear is given by the Fire Department/Campus Security Services/Residence Life Staff. Students who fail to comply with fire alarm procedures may also be subject to a fine from the St. Catharines Fire Department and/or other disciplinary measures.
Townhouse Style Residences: If a carbon monoxide and/or smoke detector goes off, residents are to evacuate the unit immediately and go to or call the Service Desk so that the appropriate emergency personnel can respond.
“Open Door“ Policies (Level 1/Administrative Infraction)
Open Doors are not permitted in residence; leaving a door unlocked or granting open access to one’s space will not be accepted as an excuse for any damage or infraction that occurs in a student’s space. Students are required to keep doors closed and secured at all times, including basement back doors in DeCew, townhouse unit front doors, fire doors in Quarry View, bedroom doors in traditional style residences, front doors to residence areas, hallway doors and fire exits. Residents are required to carry their keys and ID cards at all times and keep room/unit/townhouse doors locked. Staff are required to lock doors upon their exit/departure from any room or unit regardless if they were unlocked upon arrival.
Prohibited Appliances (Level 1)
Please view the Allowable Appliances information for more detail on this poilcy.
Students are permitted to bring small, compact sized refrigerators with no separate freezer compartments (maximum size of 5 cubic feet) to all residences. The Department of Residences reserves the right to inspect any permitted appliances for safety reasons and ask for them to be removed based on their age and/or condition.
Space heaters are not permitted in any residence, this includes fans with a heater function. (unless provided by the Department of Residences due to maintenance issues). Non-Brock issued space heaters will be confiscated if found.
Traditional Style Residences: A history of problems, including fire alarms, associated with students cooking and using other appliances in residence bedrooms and lounges has resulted in restrictions on the appliances that residents of DeCew, Vallee, Earp and Lowenberger may bring to residence. DeCew, Vallee, Earp and Lowenberger students are not permitted to bring their own cooking/food preparation appliances (including freezers) into the traditional style residences. This includes but is not limited to coffeemakers and blenders. Basic appliances (microwaves and kettles) are provided for student use in many common areas.
Townhouse Style Residences: Village and Quarry View residents must store and use cooking appliances only in kitchens. Small freezers (maximum size of 7 cubic feet) are permitted in townhouse residences only, and only in the kitchen, front vestibule or storage area on non carpeted surfaces. In all cases, residents are advised to exercise care and good judgment in the use of permitted appliances, and should never leave any cooking appliance unattended while it is operating.
Physically Active Games in Residence Common Spaces, Courts, Quads, or adjacent to Residences (Level 1)
Activities that are potentially destructive, disruptive and/or may cause physical injury or property damage are not permitted in residence common spaces including but not limited to; lobbies, lounges, halls, elevators or in areas directly adjacent to the residence halls including parking lots. (Please refer to the back page for areas where physically active games are permitted outside the residence halls.) These activities include, but are not limited to: water fights, sports (e.g. football, soccer, hockey, baseball, mini sticks); snowball fights, indoor use of inline skates, bicycles, frisbee, longboards and skateboards. Click here for a map of areas.
Restricted Areas (Level 3)
Students are prohibited from being in or on any restricted areas. These include but are not limited to: the roof of any residence; Village unit basements and attics; Quarry View utility rooms and attics; Lowenberger basement; University tunnels; window ledges; and balconies. Should students find that the access to a restricted area is opened or unlocked, this does not grant permission to that area and they are asked to report the security breach to the Service Desk immediately. This includes the Residence Dining Halls outside of normal operating hours and another persons room when they are not there.
Sleeping is prohibited in public areas of residence including but not limited to lounges (including DeCew basement lounges), lobbies and hallways.
Smoking (Level 2)
As Brock is a smoke free campus, smoking is not permitted in any residence, which includes entrances to residence buildings such as exterior stairwell doors in DeCew, unit front doors or front stoops of Village and Quarry View units, and at the front or back entrances of Vallee, Earp and Lowenberger Residences. Smoking on campus is acceptable in designated areas only; please refer to this map of the areas. Hookahs and similar smoking devices are not permitted in residence; any student wishing to possess or use a hookah for religious purposes must seek and receive prior written permission from his/her Residence Life Coordinator. Please refer to the residence cleaning policy for possible additional cleaning costs when found violating the residence smoking policy.
Throwing Items (Level 2 or 3)
Throwing, dropping, or ejecting objects or material from residence buildings, out of windows, roofs, or down stairwells is prohibited. Throwing anything at residence buildings is also prohibited. Throwing items and/or food in the Residence Dining Halls is also prohibited. Items lost on any residence roof/balcony must be retrieved by the appropriate University staff member with any related costs being incurred by the student.
Weapons (Level 3)
The use and/or possession of firearms, knives, ammunition, items intended to resemble firearms, simulated weapons, fireworks or other explosive/flammable devices and any other weapon or item that is created/intended/used to cause harm or could be seen as intimidating are strictly prohibited. Students are permitted to have standard kitchen knives and small pocket knives. Air pellet guns, paintball guns and water guns are prohibited under this policy. Students who may require a sword for a class must seek and receive prior written permission from the Residence Life Coordinator to be able to store their sword in residence.
Along with our educative and developmental goals as part of the broader university community, the Department of Residences works diligently to uphold Federal, Provincial, Regional and Municipal laws, as well as university and residence policies and community standards. We are committed to fostering an environment of responsible (and lawful) choices with regard to alcohol, drugs, and gambling, and engaging community members in alleviating associated problems if and when they arise.
Beer Bottles (Level 1)
Beer in any colour of glass bottles, along with any other beer-type beverage (e.g. malt liquor) in glass bottles, is not permitted in residence. Beer can walls, displays of alcohol bottles or any other large collection of recyclables (more than 5 cans and/or bottles per person in a public area) are not to be kept in student living spaces and must be removed.
Drugs in Residence (Level 3)
The use and/or possession of illegal, prescription, and/or non-prescription drugs for recreational purposes and/or drug paraphernalia is prohibited in the residence community. Students in residence are prohibited from being involved with the trafficking, possession, use, and consumption of any such drugs and/or drug paraphernalia in the residence community. This includes evidence that a student has used, is about to use or might use drugs in the future. Please note that students found to be using or possessing such drugs in the residence community will at minimum be suspended for 7 days from residence. The Department of Residences reserves the right to confiscate drug-related paraphernalia (e.g. bongs, pipes, rolling papers, grinders, vaporizers) deemed to be associated with use or promotion of drugs in residence. Students found trafficking drugs (exchanging drugs in any amount for money and/or property) in residence will be evicted.
Gambling in Residence (Level 2 or 3)
Participating in and/or running an illegal gaming or gambling operation is prohibited. Games of skill or chance where money and/or property changes hands are prohibited under this policy.
Drinking Games, Mass Consumption and Common Source Alcohol (Level 3)
Possession and/or consumption of “common source” alcohol (e.g. Kegs, “bubbas”, Jell-O shooters, Texas Mickeys, other large containers of alcohol (defined as 16oz or 475mL of beer/60oz or 1775 mL hard liquor/1.75L of wine) including home brewing or wine making equipment) and/or participating in “drinking games” (including but not limited to: flip cup, beer pong, Century Club, and funneling), and/or participating in activities where drinking is a consequence, within residence is prohibited. This includes drinking games that do not involve alcohol as well as those that do involve alcohol. The Department of Residences reserves the right to confiscate alcohol-related paraphernalia (e.g. funnels) deemed to be associated with mass consumption of alcohol or its promotion in residence.
Over-Consumption of Alcohol (Level 3)
Consuming alcohol to the point of extreme intoxication, to the point where a student becomes a burden on staff or friends, or is a danger to him or herself and/or the community is prohibited.
Prohibited Areas for Alcohol Consumption [Open Alcohol] (Level 2)
It is against Provincial Legislation to be intoxicated or possess open alcohol in a public place. Alcohol may not be consumed in public areas (including but not limited to: main hallways/corridors, stairwells, elevators, lobbies, foyers, courtyards in Village Residence, front stoops of Quarry View Residence, Captain John’s Lounge, public lounges, parking lots and Residence Dining Halls) Students found to be in violation may also be subject to a Provincial Offense Notice or Brock Offense Notice from Campus Security. Students who attempt to hide evidence via dumping or “chugging” alcohol may face additional sanctions.
Alcohol Free Areas (Level 2)
Residence has designated alcohol free areas in residence (e.g. floors, units, houses). Students living in those areas, including their guests and visitors, are not permitted to possess and/or consume alcohol in the designated alcohol free areas. Students who fail to comply will be held accountable and liable to face sanctions.
Underage Drinking (Level 3)
Federal and Provincial alcohol laws are to be obeyed at all times. Alcohol may only be consumed by those students who have reached the legal drinking age (19 years), in private areas of residence (rooms, private lounges, and private hallways). Underage drinking is not permitted in residence. Students may be found in violation of this law when the evidence demonstrates that a student has used, is about to use or will use alcohol illegally/inappropriately in the future. This includes being under the influence of or possessing alcohol. Students who provide alcohol to those who are under the legal drinking age will also be held accountable.
Chargeable Damages (Administrative Infraction, billed to student account)
Students may be charged if the contents of their room and/or common spaces are damaged or missing. Administrative charges will apply for students who do not properly check out of residence.
Damage charges are levied as follows:
Exceptions - damages may be billed differently than above in the event that:
the person(s) responsible for the damage come forward
investigation by the Department of Residences determines the individual(s) responsible
Student Responsibility to Notify us of Damages
If damage occurs in a space for which you are partially or fully responsible as outlined above, it is your responsibility to notify the North or South Service Desk immediately of the damage.
North Service Desk (DeCew/Vallee/Earp/Quarry View)
DeCew Residence(at stwy 14)
South Service Desk (Village/Lowenberger)
If individual responsibility can be established, the responsible person(s) will be billed accordingly. In the event that common area damages are not reported, or are found during periodic inspections or at check-out time, they will be billed equally to all residents who share the space. Investigations of damages caused cannot be requested or initiated after students have left residence. As outlined in the Guest Policy, residents are responsible for the behaviour (and damages resulting from inappropriate behaviour) of their guests.
Students who live in Village and Quarry View Residences have full control over the heating and cooling in their respective units. Students may be held accountable and financially liable for any damages in units, including but not limited to burst pipes and resulting flooding, water damage etc., which are a direct result of a failure to properly control the heating and/or cooling in their unit. This includes (but is not limited to) failing to maintain the thermostat at a reasonable level as well as failing to keep windows closed in cold weather. In addition, students are not permitted to use air conditioners during cold weather. Please refer to the Townhouse Guide for tips on managing temperatures in your townhouse unit.
Appeals of damage charges must be made as follows:
1) Inspection Failure: Notification of pending inspection are provided in advance and all students are responsible for shared living areas as noted in the Townhouse Guide and the RCGP. This charge is not appealable.
2) Damage Charge Amount: Any appeals regarding the amount charged for the damage must be made within 5 business days of the email notification of the charges. Appeals must be made to Lisa Buckland- email@example.com
3) Damage Charge Responsibility: Individuals are contacted by their Head Resident in regards to the damage and are given 5 business days to identify the individual(s) responsible. If an appeal is not made or information is not brought forward by that time, the charges can no longer be appealed.
Checking out of Residence
- students will receive an email directing them to the end-of-term notice, it will be sent to their Brock e-mail account in advance of the end of each term, which outlines procedures for properly checking out of residence. These instructions will also be posted to the Department of Residences website. Students are responsible for reading and following the instructions in the end-of-term notice.
- students departing residence outside of the end of term period are asked to read the “vacating a residence room” and “early withdrawal from residence” policies on our website for instructions on how to check out of residence properly
Risks of Improper Checkout:
- student accepts financial responsibility for any missing furniture/fixtures, or any damages found, in the student's personal or shared residence space (billed to student account)
- student accepts financial responsibility for any cleaning charges resulting from the student's personal or shared residence space being left in an unacceptable state of cleanliness, or garbage or unwanted items left in the space (billed to student account)
- student accepts financial responsibility for any lock changes or replacement key charges resulting from lost keys, copied keys or keys not being turned in to the North or South Service Desk at the specified check out time (billed to student account)
- Students who fail to check out properly risk having additional charges on their account or to be held accountable for common area charges for incidents occurring after their departure (billed to student account)
Cleanliness Standards (Level 1)
Residence rooms and units are subject to regular inspection by Residence Facilities staff (typically townhouses are inspected five times a year, traditional residences are inspected four times a year). [Please refer to the residence inspection information on the website regarding timing, expectations and costs associated with inspections. Charges will apply for students with failed inspections as well as additional charges for repeated failures.] Students are expected to keep shared living areas and the exterior of their room/unit doors clean and adhere to the proper removal of garbage and/or recycling. Food is to be stored in appropriate containers to avoid odour, pests, and contamination. Garbage and recyclables are not to be left outside of a room or unit and must be taken by the student to the appropriate bin or dumpster for disposal.
Beer can walls, displays of alcohol bottles or any other large collection of recyclables (more than 5 cans and/or bottles per person in a public area) are not to be kept in student living spaces and must be removed. Students are also expected to maintain a satisfactory level of personal hygiene.
Students who violate the cleanliness standards during an inspection have 5 days after the date of the inspection to contact their Head Resident to discuss the situation or they will receive the standard points and sanctions for the violation. Students cannot appeal the charge for a failed inspection. Please refer to the Residence Cleanliness Policy for details on possible consequences of a failed inspection.
Commercial Use (Administrative Infraction)
The use of your residence room, residence and/or university services for any commercial purpose is prohibited including, but not limited to your: mailbox; telephone; data connections; common spaces. Exceptions may be made for students in Living Learning Communities as long as they adhere to the mandate of the given LLC, follow the policies set out for the LLC and any such venture receives prior written permission from the Residence Life Coordinator - Student Leadership and Engagement.
Consolidated Singles (Level 1)
During the winter term, students may be offered the option of a consolidated single if space permits. A consolidated single is a double room with only one occupant where the occupant pays an additional fee. If a student does not accept the offer of a consolidated single and the associated charges, they are not permitted to use the entire room and must keep their items on their side of the room only. In addition, students who do not accept the option of a consolidated single may be assigned a new roommate or be moved to another double room. Please refer to http://www.brocku.ca/residence/policies_procedures/vacany_consolidation_policy for more information.
The Department of Residences understands that decorating is important in making your room and unit feel like home. The Department of Residences reserves the right to remove objectionable/inappropriate materials/writing even if in an approved area. Below is a guideline of what is and is not allowed in residence:
Equipment Storage (Level 1)
Personal belongings or room furnishings are not to be stored in common living areas in traditional style residences (e.g. hallways, stairwells or on landings between bedrooms in DeCew). This may include, but is not limited to: desk chairs; sports equipment; bicycles; laundry and packing materials. *Note: Some exceptions may be made to storage rules with prior approval from your Facilities Supervisor.
Inappropriate/Illegal Entry or Exit (Level 3)
Gaining access or exiting by forcing a lock, accessing any residence space through windows, balconies, or utility hatches, or entering without permission is prohibited. For safety reasons, all utility hatches, tunnels, rooftops, balconies, attics and unoccupied basements are strictly off-limits to residents. Please see the policy regarding Restricted Areas (above).
Keys/Swipe Cards (Lost keys: Administrative Infraction; Loaning Keys: Level 2 or 3)
Lost or found keys should be reported immediately to a residence Service Desk for your safety and the safety of those around you. Charges for replacement keys and/or lock changes are billed to your student account. Loaning any residence key or swipe card to anyone is prohibited. Students are not permitted to copy their residence keys or cards. Students who need to sign out their temporary access key or card from one of the Service Desks are subject to sign out costs as outlined on your key card at check in. Students who constantly misuse or abuse the sign out process will result in having their privileges being suspended.
Pets in Residence (Level 2)
Pets are not allowed in residence (not even as visitors to your residence). Non-dangerous fish in aquariums no larger than 5 gallons are permitted. If a student chooses to have such a tank, they are responsible for ensuring its maintenance. No debris from the tank (including rocks/gravel) may be put down any drain in residence. (Please note: Service animals are permitted in residence)
Removal of Residence Property (Level 1 or 2)
Removing and/or relocating furniture or equipment from its original and/or intended location is not permitted. Relocating residence property from a residence common area to a student residence room is not permitted. Students are not to replace furniture provided by Brock University. Students who bring in any furniture listed in the allowable furniture list must remove it at the end of their contract. Residence reserves the right to inspect any non-Brock furniture and ask for it to be removed for any reasonable reason.
Students are not permitted to alter their residence room in anyway, including but not limited to: painting, wallpapering, the installation of shelves or hooks or removing window treatments. Students are not permitted to repair their own drywall nor install additional window treatments.
Any furniture in addition to that provided by Brock is not permitted The only exceptions to the furniture rule are for specific items that are of an organizational nature (eg a small shelf or storage unit) and those items must be made of metal or plastic. A complete listing of allowable furniture can be found (with pictures) on our website.
Students are not permitted to raise their bed frames on blocks, milk crates etc. Students who cause damage to their room, unit or common space due to these alterations will be responsible for the cost associated with the damages incurred.
Subletting (Administrative Infraction)
Renting your room, or space in your room/unit, and or allowing someone to live in your room/unit is prohibited.
Vandalism (Level 2 or 3)
Vandalism is defined as the willful or malicious destruction or defacement of public or private property. THis includes repairing drywall nor installing additional window treatments. Such behaviour will result in disciplinary action, in addition to restitution for damages.
Infractions are dealt with through a variety of mechanisms depending on the severity of the incident. This document attempts to provide to the student an example of what the sanction might be for particular behaviour. This does not limit the possibility of other sanctions being imposed should the situation warrant. All financial costs incurred, as a result of breaking a residence regulation will be billed to the account of the student(s) involved. Should students move out of residence prior to being adjudicated for alleged misconduct, The Department of Residence reserves the right to forward cases to the appropriate University departments (i.e. Campus Security Services and/or the University Discipline Panel) to have cases investigated/adjudicated.
All sanctions are considered to be in effect once the student(s) has been notified verbally during their conduct meeting. Students will receive an email to their Brock account for Level 1 or 2 infractions or a written letter confirming a sanction is sent as a follow-up via the North and South Service Desks, but sanctions are in effect whether or not students read their email and/or pick up this written confirmation. Students receiving a Level 3 infraction will receive a written letter confirming a sanction as a follow-up via the North or South Service Desk. Letters must be picked up within 1 week of notification that the letter is available for pick up.
The following may occur as a consequence of breaking residence rules (all are described further below):
Verbal warnings are used by the Residence Life Staff (RLS) to indicate to students what policy has been violated and what the consequences are should the behaviour be repeated.
The purpose of the Written Warning is to ensure that students are aware of their own questionable or inappropriate behaviour. A Written Warning comes in the form of written communication that is given to the student(s) involved in the incident(s). It will indicate the number of points assessed for the infraction(s).
Typically, students placed on Disciplinary Probation are notified via written communication. Disciplinary Probation means that the student(s) needs to monitor his or her own behaviour carefully because the next incident of inappropriate conduct may result in suspension or eviction from residence. Disciplinary Probation can last for a specific period of time (e.g. one month), until the end of the academic year (April), or until the student in question moves out of residence.
Students on alcohol probation may not: consume alcohol in any residence; possess or have any evidence of possession of alcohol in any residence; come back to any residence after drinking at another location (e.g. an off-campus party, pub or bar) nor have even the smell of alcohol on your breath while in any Brock residence. Students caught drinking underage are placed on Alcohol Probation which is in effect until a minimum of two weeks have passed AFTER their nineteenth birthday. Students who create a disturbance after or because of drinking, violate rules and regulations after or because of drinking, or demonstrate signs of problem drinking are typically placed on alcohol probation for a specific time period. Students in violation of their alcohol probation may face suspension or eviction from residence. Students on Alcohol Probation are automatically placed on Disciplinary Probation for a period of time. Students who misuse alcohol in residence are also required to complete the “Drinking Choices” program offered through Student Health Services.
Suspension or Loss of Privileges
Students who break residence rules and regulations may have some of their privileges suspended. This may include, but is not limited to: removal of speakers or electronic equipment; removal of guest privileges; limited access to residence areas; and restricted Dining Hall privileges. The Department of Residences reserves the right to carry the suspension of privileges into the following academic year(s).
Community Service/Educational Sanctions
Community and Educational Sanctions may be used individually or may accompany any number of other sanctions. They may include, but are not limited to: referral to the Drinking CHOICES program, Drug CHOICES program or Fire Safety CHOICES program, educational programming, reflection paper, completion of a quiz, meeting with a campus partner (eg. Campus Security, Human Rights and Equity Services) and community service to the affected person/group.
Restitution for Damages
Students responsible for damages will be charged the cost of replacement or repair. They will be billed directly to their University account. An administrative fee may apply depending on the situation. There may be some benefit to the student(s) in question to come forward as soon as the incident occurs so that an investigation does not have to occur. Students are not permitted to make repairs on their own, any attempts will be redone by a professional at the students’ expense.
Communities of students (e.g. a specific floor, unit, house/hall/court/or block) may be billed collectively for damages that occur to the common areas they occupy. This is only done after attempts have been made to find the individual(s) responsible for the damage. This includes, but is not limited to, fire alarm charges, extra cleaning charges, broken fixtures, broken windows, missing or damaged furniture, etc. Collective billing is also applicable to common space inside townhouse units, with common area damages being billed to all the occupants of that townhouse unit. Collective billing is done on a monthly basis and any charges will show up on a student’s account on the 20th of the month after the damages have occurred.
Suspension from Residence
Students may be suspended from residence for a period of time. Students on suspension may not: be within 10 meters (35 feet) of any residence; eat in the Residence Dining Halls; access their residence room; access their mailbox; or stay with any other residence student in his or her residence room. This also includes attending any residence sponsored events, either on or off campus. Students in violation of suspension can be charged under the Trespass to Property Act. Students must turn in their keys (including their mailbox key) and sign their loss of privilege card prior to their departure or they will be deemed to have not completed their sanction. Any exception must be approved, in writing, by the Department of Residences. Students who are charged with trespassing during their suspension may also face further residence sanctions.
Eviction from Residence
In some cases, a student(s) may be required to vacate residence. The student(s) will also be banned from all other residence buildings. Students in violation of a suspension/eviction can be charged under the Trespass to Property Act. When a student(s) presents a threat to any other residence student or the community, they may be required to leave residence immediately. All students evicted from residence automatically receive a ban from residence until the end of the next academic year.
Denial of Readmission
The Department of Residence reserves the right to deny students admission to residence for the following year. The student(s) will be informed of this decision after he or she has checked out of residence.
In some cases, students may also be asked to see other people or departments either on or off-campus. Examples of those professionals include: Campus Security Services, the Niagara Regional Police, the Student Development Centre staff, the University Non-Academic Discipline Panel, Ombuds Officer, the Human Rights and Equity Office and/or Student Health Services.
Students may appeal sanctions given by Head Residents, the Residence Life Coordinator, and/or the Manager of Residence Life. Some infractions may go immediately to the Manager of Residence Life, especially when the safety of an individual or the community is compromised. Decisions made by the Manager of Residence Life may be appealed to the Director of Residences. During the appeal process, students must comply with all aspects of an imposed sanction until such time as they are notified in writing of the outcome of their appeal.Students can appeal a decision only once.
Students have three (3) business days after receipt of the written decision to submit a formal written appeal of a discipline meeting. Students may only appeal on the following grounds:
- Bias and/or unfair treatment, any procedural error, improper investigation, discrimination etc.;
- The sanction is not a logical consequence of the infraction;
- New information has come to light, a new witness, or something not known when the original decision was made.
Appeal of Decision made by a Head Resident
The student has three (3) business days to appeal a Head Resident’s decision, in writing, to the Residence Life Coordinator.
Appeal of Sanctions given by a Residence Life Coordinator
The student has three (3) business days to appeal a decision made by a Residence Life Coordinator, in writing, to the Manager of Residence Life.
Appeal of Sanctions given by the Manager of Residence Life
The student has three business (3) days to appeal a decision made by the Manager of Residence Life, in writing, to the Director of Residences.
Possible Outcomes of Appeal
Please note: three options exist for the person(s) hearing the appeal. They can:
- Uphold the original decision
- Overturn the original decision
- Modify the sanction (which could include increasing or decreasing the severity of the original sanction)
The Residence Life Staff (RLS) and Residence Action Council (RAC) will do their part to orient you to this environment through a variety of social, educational and recreational activities. You, in turn, will be expected to do your part as a member of the community. Being a student in residence means that you are given both privileges and responsibilities to uphold. The information in the Residence Community Guiding Principles will orient you to the residence structure and services and to the regulations that help to ensure the rights of each community member. You are responsible for knowing this information and meeting the standards of behaviour necessary for the development of the residence community. While you have a responsibility, you will certainly reap the benefits. Welcome to the challenge, the opportunity and the fun. We look forward to your arrival and an exciting year in residence!