Vacancy / Consolidation Policy

The Department of Residences actively seeks to fill vacancies that occur throughout the year. If a vacancy occurs in a double room the remaining student must:

• keep the unoccupied portion of the room in such condition that it will be possible for a new roommate to move into the room at any time—a courtesy call will be made to inform the incumbent that someone new will be moving into the room
• display a positive attitude of respect, cooperation and welcome towards any new roommate

Please note that if any student fails to comply with these conditions they may be subject to set-up/cleaning charges and/or disciplinary sanctions.

The Residence Admissions Office will attempt to fill any vacancy in a timely fashion following these steps:

• offer the vacancy to a student whose name is on the Waiting List
• offer the vacancy to a student who has asked for a Room Switch 

In January of each year a third option will become available:

• consolidate vacancies from within the residence community 

Students will be notified in advance that consolidation will be taking place. There are a number of options that will be available to students in this situation. They may:

• move to another double room with just one occupant
• find a student alone in a double room who wishes to move to their room
• retain the room as is, knowing that the Department of Residences is actively seeking to find them a new roommate (they will be required to keep the unoccupied portion of the room ready for a new roommate as outlined above)—spot checks will be made to ensure that this is happening 

If there is space available and there is no new demand for housing from other students there is one further option available:

• retain the room privately for the remainder of the academic year at the “consolidated-single” fee

The “consolidated-single” fee will be calculated on a pro-rated basis until the end of the term and will be the same as the single rate for each style of residence.

The Department of Residences reserves the right to reassign students to an alternate double room if there is a demand for “consolidated-singles” and the student is alone in a double room and has chosen not to pay the “consolidated-single” rate.