Published on Brock University (http://www.brocku.ca)
PDF documents are quickly becoming the file format of choice for the graphic arts industry. The advantages of using this format are growing on a daily basis.
PDF documents create more efficient workflows.
HOW TO CREATE YOUR OWN PDF FILE
The First Step: Purchase Acrobat Distiller from Adobe. Once Acrobat Distiller is installed, the proper set-up is required. Use the quick instruction links above for easy to follow directions on how to set-up your Acrobat Distiller. *Note-You will only need to do this step the first time you make a PDF.
The Next Step: Convert your existing document (Quark, PageMaker, Word, Publisher, etc.) into a PDF via your Acrobat Distiller. Choose print in your desktop layout program and select DISTILLER as your print driver. Under properties, select the Adobe PDF Settings tab and make sure you select (Press Optimised) under the Adobe PDF tab. Also, de-select DO NOT SEND FONTS TO DISTILLER as we want the fonts to be downloaded to distiller. Save the file to a location on your hard drive. That all there is to it.
The Final Step: Send your properly created PDF files to Brock Printing Services. There is no need to include fonts, images, or native files - they're all included! You can be sure that your job will be completed more quickly and efficiently.
Advantages Of Using PDF Files:
The software used to view PDF files is freeware: An enormous advantage of PDF files is that they can be retrieved, viewed and printed with freeware called Adobe Acrobat Reader. It can be installed on every network PC for free and people outside your organization can download it for free from the Internet. This is a major benefit of our system because it allows you to share documents easily with anyone inside and outside your organization with no additional expenses.
PDF files are compatible across multiple platforms: A PDF format represents a document independently of the hardware, operating system and application software used to create the original PDF file. It was designed to create transferable documents that can be shared across multiple computer platforms. Cross platform acceptability is another reason PDF the document format of choice to use over a network, the Internet or an intranet.
Compression of a PDF file is substantial: A typed 81/2 x 11 letter is approximately 1,000 kilobytes in size when scanned into the system, but compresses to 28-33 kilobytes when converted into a PDF document. An electronic document converted into the PDF format compresses to approximately 25% of its original size. For example, a 20 kilobyte word processing document is compressed to under 5 kilobytes. This size reduction allows the PDF document to open quickly at the workstation and makes it ideal for use on a network/Internet/intranet.
PDF files will pass the test of time: The PDF format was originally developed by Adobe for the U.S. Federal Government to store its legacy files. Today, the U.S. Federal Government is still the largest user of PDF technology.