Published on Brock University (http://www.brocku.ca)
1. Where will the summer Seminar courses be held?
In 2010, Doctoral Seminar 1 and Seminar 2 will be held at Brock University in St. Catharines, In 2011 they will be at the University of Windsor located in Windsor, Ontario and in 2012 they will be at Lakehead University, Thunder Bay, Ontario. Ordinarily, this pattern of rotation is repeated every three years.
2. Do you have statistics on the number of applicants who apply to this program and the number of students who are accepted in any given year?
Approximately 70 students apply and it ranges from 15 to 25 students that are admitted each year.
3. What are the prerequisites for the program?
The minimum academic requirement for admission to the Joint PhD in Educational Studies Program normally is the successful completion of an undergraduate degree followed by a Masters degree in education with A standing. Individuals applying with graduate degrees in other disciplines may be considered only if they are able to demonstrate their academic suitability for entry into a PhD program in Educational Studies. Often such individuals are required to take additional course work, either prior to entry into the program or concurrent with program course work.
4. Is an Undergraduate Degree or a Master's Degree in Education required?
Applicants must provide evidence of research competence usually demonstrated by a Masters thesis. Students who have not completed a thesis must submit equivalent evidence of research capability.
5. If a student is in the progress of getting a Master's in Education degree does s/he need to send in transcripts relating to all academic work completed thus far with the application package?
English is the primary language of communication and instruction in the program. Applicants from other countries who have not completed a degree at a university where the primary language of instruction is English* must pass the Internet Based Test (IBT) version of the Test of English as a Foreign Language (TOEFL), with a minimum total score of 100, including a minimum score of 27 in the Written component and a minimum score of 27 in the Reading component. Please consult the Program Secretariat if you wish to submit an equivalent demonstration of proficiency.
6. What are the Program Requirements?
Application to the Program is considered complete when the following items are included:
• the correctly completed and signed application form
• two complete sets of official original transcripts
• the preference form
• letters from two recent academic referees
• the academic curriculum vitae
• evidence of research competence if the applicant has not completed a Masters thesis
• the Research Plan
• the (iBT) Internet Based Test (if applicable)
• the application fee
(*) In some cases, home university regulations require the Internet Based Test (iBT) version of the Test of English as a Foreign Language (TOEFL) for students with degrees from overseas universities, even where the language of instruction is English. Please check the home university websites.
As noted in Q.3 the minimum requirement for admission is a Master's Degree in Education with an "A" standing. An Undergraduate Degree is also expected. Applicants with graduate degrees in other disciplines may be considered if they are able to demonstrate their academic suitability for entry into this program.
Please refer to Academic Program Requirements for a more complete description of the courses listed below. Students are required to maintain continuous registration in the program. The minimum course and research requirements for the degree total 10.0 Full Course Equivalent (FCE) credits as follows:
• Core Seminar I (first Summer, face to face, rotating sites, 1.0 FCEs)
• The Field of Study Specialization Course (first Fall, via distance, 0.5 FCEs)
• Core Seminar 2 (second Summer, face to face, rotating sites, 1.0 FCEs)
• Specialization Elective (this may be a directed study, 0.5 FCEs)
• Research Proposal Colloquium (Winter or Fall, via distance 0.5 FCE)
• Comprehensive Portfolio and Examination of the Comprehensive Portfolio (1.5 FCEs)
• Four terms of residency including the two Summer Core Courses and two consecutive terms
• The Proposal
• The Dissertation (5.0 FCEs)
7. What are the Residency Requirements?
Students are required to be in residence for a minimum of four terms, two of which must be consecutive. The two summer Core Courses count as two of the residency terms. It is recommended that students complete the remaining two terms of residency after they have defended the comprehensive portfolio and dissertation proposal, and are authorized to commence data collection for their doctoral research. Please refer to Residency for a more in-depth description.
8. Can a student be enrolled part-time?
Part-time status is permissible as long as the student meets the Residency Requirements (see Q.7). The degree can be completed part-time over six years, rather than full-time over three years.
9. What are the key differences between full-time and part-time status (in terms of timelines to complete, number of courses, etc.)?
The program is structured to allow part time study combined with the required residency periods. Full time study is accommodated by flexibility in the timing of the Research Proposal Colloquium course. For pedagogical reason, full time students from Core 1 may not take the Research Proposal Colloquium course in the first Fall semester of their program. Full time students may take Research Colloquium in the first Winter (see policy below), second Fall, or second Winter semester. Part time students may take the Research Proposal Colloquium course in the Fall or Winter semester immediately following Core 2. Registration will be on a first come first served basis.
The cap on student numbers in online courses normally will be a ratio of fifteen students to two instructors, or seven students to one instructor.
The decision to allow a full time student to take the Research Proposal Colloquium course in the first Winter semester of the program is at the discretion of the Associate Dean or Chair of Graduate Studies in Education, who will guide the student through the process outlined here:
• The student must demonstrate to the Associate Dean or Chair of Graduate Studies in Education and Supervisor his/her academic preparedness to take the Research Colloquium course in the first Winter semester of the program. By November 15th of the student's first Fall in the program, a written request by the Associate Dean or Chair of Graduate Studies in Education must be submitted to the Director. The letter confirms that the student has consulted with his/her Supervisor, as well as the Associate Dean or Chair of Graduate Studies in Education, and gained their consent prior to making this request. By the first December in the program, the student will have completed two full time terms of residency, which will include successful completion of the first Summer core course, the Fall online course, and the elective course. Both the student’s Supervisor and the Associate Dean or Chair of Graduate Studies in Education must be in agreement that it is in the student’s best academic interests to take the Research Colloquium course in the first Winter semester.
10. What is a typical Plan of Study for a student who is enrolled part-time or enrolled full-time?
The Plan of Study outlines whether the student will progress through the program on a full-time or part-time basis. It indicates when required and elective courses will be taken, and includes additional admission requirements. Admission to the Program is considered complete when the Plan of Study form is completed and signed by all parties, and a formal Offer of Admission is received from the home university. Please refer to sample tables of a full-time Plan of Study and a part-time Plan of Study.
11. How does a potential student find a thesis supervisor? Would I be allowed to contact any faculty members at any of the three universities to discuss their research?
First, consult our University Faculty & Field of Study website. Or, you may contact the Associate Dean or Chair of Graduate Studies in Education at the University you are interested in:
Dr. Mary-Louise Vanderlee, Chair Undergraduate & Graduate Studies Ph: 905-688-5550 x4066
Dr. Teresa Socha
Acting Chair of Graduate Studies & Research
University of Windsor
Dr. Jonathan Bayley
Associate Dean, Graduate Studies, Research & Continuing Education
T: (519) 253-3000 #3803
12. How long are the Doctoral Seminar I & Core II courses?
Courses start on the first working day after the July long weekend, and conclude on the last working day of July. In 2012 classes are scheduled to run from July 2th to July 31st, 2010 at Lakehead University.
15. Can the office of the Secretariat request a transcript on a student's behalf if he/she previously attended one of the four home universities?
No, the Secretariat Office cannot request student transcripts on behalf of applicants. Applicants are responsible for obtaining and paying for their own transcripts, and ensuring that they arrive before the November 15th deadline. It is imperative that transcripts are original and that they are issued by the Registrar's office with appropriate stamps, seals, and signatures.
16. If someone is employed as a tenure track professor or sessional lecturer can s/he apply for admission to the same university?
Home university employees are discouraged from applying to their own university for entry into the Joint PhD in Educational Studies program.
17. If someone is employed currently as a staff person is he/she allowed to apply to that same university as his/her home university?
Applicants who have past, ongoing, or prospective employment at one of the three partner universities should note that the Program does not permit students to be supervised by a faculty member with whom they have a past, present, or ongoing employer-employee relationship. We encourage students to get an "outside" graduate degree as there are issues relating to conflict of interest when one studies where one is employed.
18. If a student who applies gets accepted can the student defer admission?
No. Students have to be prepared to start course work in the first summer after admission to the program. For example, if a student is admitted in March 2012, s/he must start the program in July 2012.
20. Are there any scholarships or bursaries for students applying to the program?
The Program Committee recognizes the need for parity in funding across the universities. Funding is provided for part time students during the two consecutive term residency period at the participating universities, subject to availability of financial resources. In all cases, students are supported by working as Graduate Assistants, Research Assistants, or Teaching Assistants. In some cases, students receive tuition scholarships. Students must contact the Associate Dean or Chair of Graduate Studies in Education and Offices of Research (see Q.11) at the home university to discuss funding. As well, the Program Committee expects full time students to apply to agencies such as the Social Sciences and Humanities Research Council of Canada (SSHRC) and the Ontario Graduate Scholarships (OGS) for funding. Please consult home university websites and home university calendars for further information on scholarships and bursaries.
21. Is the University of Western Ontario accepting applications?
No, the University of Western Ontario is no longer accepting applications. The University of Western Ontario continues to be a full participant in the Program while their students complete program requirements.
22. I was not admitted to the doctoral program this year. Can you tell me why? Also, do you have any suggestions as to how I can improve my application for next year?
With about seventy applicants applying for about fifteen places the competition is stiff. Also, bear in mind that this is a doctoral program in education, so applicants with a background in education are preferred. Grades are important as well. If you have an "A" average you will probably have greater success getting in than someone with a "B" average. Your reference letters are important and are looked at carefully, as well as your Plan of Study. In this regard, finding a suitable Supervisor is an important consideration too. Finally, if you are applying to be a full-time student, there may not be sufficient resources available to accommodate you, as we are committed to funding a minimum of two incoming full-time students at each university.
Decisions regarding admission are made initially by the home universities. Each Associate Dean or Chair of Graduate Studies in Education along with the internal admissions committees create the short list of names for possible admission to the program. Next, an admissions meeting is held with members of the Program Committee to discuss applicants and create a final short list.
If you receive a letter stating that you are not recommended for admission, consider the criteria listed above. You may wish to contact the home university for a more detailed explanation as to why you were not recommended for admission. (Please refer to Q.11.)
23. Are there alternatives to the two academic references? I am a working elementary principal with an M.A. and supervisory officer qualifications and am considering applying to your program but I am concerned about the need for academic references as I have not been in a university setting for a number of years.
At least one Referee Assessment Form must be completed by an academic reference. Try obtaining this from someone who knew your work well during the M.A. program, for example, your thesis supervisor. Another referee could be an administrator or Director of your school board.
24. I received a letter indicating that I am presently on a "reserve list". What information can you tell me about this?
The intake decisions at each home university are determined internally. They are based on each applicant's strengths, availability of supervision, balance across the fields of study, and full-time student funding. For a more detailed explanation about your position as an applicant "on reserve", please contact the Associate Dean or Chair of Graduate Studies in Education at the home university (Refer to Q.11).
25. How can I provide my Canadian citizenship?
Proof of Canadian citizenship can be submitted by way of one of these three applications: a copy of your citizenship card; a copy of your passport; or a letter from your local MP.
26. How do I apply for advanced standing? I have recently completed the M.Ed. degree and have three extra M.Ed. courses that were not needed to satisfy the degree requirements. Do I simply write a letter stating that I want to be considered for advanced standing?
As noted in Admission with Advanced Standing section of our website, you need to prove the following:
• The .5FCE course was taken at the graduate level in education
• It was taken during the last two years
• It was not required for/part of a degree/diploma granted
• The course relates to the field/topic of interest to you in terms of our program.
27. What type of writing sample is required if I have not completed my master's thesis?
A transcript, a letter from the instructor, and your written rationale would all document this situation. As well, you might wish to contact the Associate Dean or Chair in Education at the home university you are applying to find out his/her thoughts on this.
Evidence of Research Competence: Applicants who have not completed a master's thesis must submit evidence of equivalent research competence, such as copies of research projects, refereed articles, term paper, and so on. Your masters degree must be completed or almost completed at the time of applying to the program.
28. I am presently a student taking the Master of Social Work program. My program will be completed in April 2013. Do I have to have a potential dissertation supervisor in place before my application is submitted on November 15/2013? Also, do we choose a supervisor from the education department?
You don't need a supervisor in place at the time of applying. Yes, the supervisor has to be a faculty member from one of the Faculties of Education at the participating universities. Please see our University Faculty and Field of Study section.