University Discipline Panel Procedures
The University Discipline Panel hears disciplinary cases regarding alleged non-academic [related] infractions of the Student Code of Conduct and makes decisions regarding responsibility and sanctioning.
1. The University Discipline Panel shall be composed of a maximum of fifteen (15) students, a Chairperson, a Vice-Chair, and the Manager, Student Conduct.
2. The University Discipline Panel will be chaired by a student. The Associate Vice-President, Student Services will appoint a Chair and Vice-Chair. The Chair is a non-voting position, normally appointed for a maximum term of one year.
3. The members of the University Discipline Panel shall serve an eight (8) month term from September 1 to April 30. Between May 1 and August 31, the Associate Vice-President, Student Services (or Manager, Student Conduct) shall review cases individually and inform the incoming University Discipline Panel in September of the decisions taken.
4. No voting member of the University Discipline Panel may simultaneously be:
- an officer of the Student Union (Executive or Member of the Board of Directors);
- the Ombuds Officer;
- a person employed by the University as a head resident, residence don, student security, foot patrol or University bar staff;
- a voting member of the University Appeal Board.
5. Student members of the University Discipline Panel may serve for up to three (3) years at the invitation of the Associate Vice-President, Student Services.
6. Returning members will normally comprise up to one-third of the University Discipline Panel membership.
7. No member may continue if found responsible for an infraction of the Code of Conduct. Any member found responsible for any infraction of the Code of Conduct will be immediately removed from the University Discipline Panel.
1. The Associate Vice-President, Student Services, or Manager, Student Conduct shall publish announcements of positions. Invitations to apply are published in the student newspaper and widely disseminated not less than fifteen (15) days before the deadline for applications. Applications are invited during the Winter term for the next academic year.
2. A selection committee normally composed of the following will interview applicants for the University Discipline Panel positions:
- Associate Vice-President, Student Services or designate;
- an outgoing University Discipline Panel member;
- Ombuds Officer.
3. Upon the completion of the applicant interviews, the selection committee shall recommend to the Associate Vice-President, Student Services up to fifteen (15) persons to serve as members of the University Discipline Panel.
4. As far as possible, the selection committee will select representatives from different academic majors and years on the University Discipline Panel.
Rights and Duties of Members
- Each member of the University Discipline Panel shall have the right to discuss all business, before them for consideration, during any meeting of the University Discipline Panel.
- Each member will have one vote. The Chair and the Secretary are non-voting members.
1. The University Non-Academic Discipline Advisory Committee shall be responsible for:
- overseeing the policies and procedures of the Discipline Panel to ensure that they are fair; and
- making recommendations for changes to the Associate Vice-President, Student Services.
2. The University Discipline Panel shall be responsible for the following:
The Chair shall:
- ensure that the Policies and Procedures of the University Discipline Panel are followed at each hearing;
- read the decision of the University Discipline Panel to the student; and
- ensure that voting members fulfill all duties.
The Vice Chair shall:
- act as the Chair in the event that the Chair is unable to attend a meeting; and
- ensure that voting members fulfill all duties.
The Recording Secretary shall:
- record the name of the student, the date of the proceedings, the case number, and the order of the proceedings;
- record the proceedings for possible clarification during the deliberations; and
- forward the decisions to the Manager, Student Conduct for the purpose of notification and subsequent collection or billing of student(s) if required.
The Voting members shall:
- act in the disposition of disciplinary matters when infractions of the Student Code of Conduct or any unacceptable behaviour occurs;
- make students aware of the existing regulations, the responsibilities derived from these regulations, and the sanctions for infractions;
- keep all discussions and decisions in confidence;
- review the current regulations of the University and recommend alterations in the best interests of the majority of the students, to the Vice Provost, Associate Vice-President, Student Services;
- understand and be familiar with the Code of Student Conduct and Disciplinary Procedures in Non-Academic Matters;
- hear all available information for and against the student, including witnesses, if provided; and
- ask pertinent questions of all parties involved.
The Manager, Student Conduct:
- act as the administrative advisor to the University Discipline Panel;
- serve as a voting member of the University Discipline Panel;
- hear minor cases not brought before the University Discipline Panel and make disciplinary decisions based on that meeting. These cases may be appealed to the University Discipline Panel;
- advise the University Discipline Panel regarding general guidelines and precedents as background information for the University Discipline Panel's decision based on recommended penalties; and
- maintain all permanent records related to non-academic discipline for the University.
1. The University Discipline Panel shall meet weekly as required. Meetings will be held at a time agreeable to the majority of the members.
2. The initial meeting shall be a training workshop, usually during Orientation Week, at which attendance will be mandatory.
3. Subsequent meetings shall be called to:
- review cases of a non-academic disciplinary nature, hear student testimony, and determine whether a disciplinary infraction has occurred;
- discuss and decide sanctions for infractions;
- hear appeals by students of University administrators’ decisions not made by the Panel;
- review the Student Code of Conduct and Discplinary Procedures in Non-Academic Matters with a view to making recommendations to the Associate Vice-President, Student Services; and
- conduct on-going training of University Discipline Panel members.
4. University Discipline Panel meetings will be suspended during the exam and holiday period except in extraordinary circumstances. Excluding academics (classes and exams) Discipline hearings take precedence over all other business/activities.
5. The University Discipline Panel shall always sit with an odd number of voting members. Voting quorum for the Discipline Panel meetings shall be three (3) voting members.
6. If any member of the Univerisity Discipline Panel has a conflict of interest in any particular proceeding, that member shall be excused for the duration of the proceeding.
7. All meetings will be kept in strictest confidence. All members of the University Discipline Panel are responsible for maintaining confidence regarding all information received in the course of a hearing.
8. An adjournment of the University Discipline Panel may be made in the event that quorum is not met, or if evidence or testimony deemed by the University Discipline Panel to be crucial to the hearing is absent. Normally, the meeting may only be adjourned for a period of one week.
Advisory Discipline Committee
The Committee meets as a whole at the end of the term to review procedures and make recommendations to the Vice Provost, Associate Vice President Student Services.
The Advisory Committee shall consist of the members of the Discipline Panel and the following members of the University community:
1. Vice Provost, Associate Vice President Student Services;
2. a representative from the Student Pub;
3. a representative of the Brock University Student Union Executive;
4. a representative from Residences;
5. a member of Campus Security Services;
6. the Ombuds Officer.
7. a student representative
8. Manager, Student Conduct