Summer Hours

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Summer Hours

Published on May 12 2014

As in past years, summer hour arrangements may be possible during the period Monday May 5, 2014 to Friday August 29, 2014 inclusively. For employees covered by a collective agreement, both employee and their Supervisor should make reference to the Flexible Hours Section (if applicable) of their current collective agreement (available at (Collective Agreements Section)) and keep the following criteria in mind regarding “summer hours” requests.

All arrangements must be approved by the Supervisor, Department Head and Dean/Director and meet the following requirements:

Core operational hours (i.e. 8:30 a.m. to 12 noon and 1:00 to 4:30 p.m.) MUST be maintained for external and internal callers and visitors. In order for staff to take advantage of summer hours, coordination between and among staff is necessary. Since the University must continue to operate during the core hours (8:30 a.m. to 4:30 p.m.), not all departments can close early each day.


·         Appropriate signage, voice mail and e-mail notification for redirecting contacts must be in place.


Break periods such as coffee breaks cannot be accumulated, if not taken, so as to reduce hours of work each day.

Altered patterns must comply with one of the following:

o   8:30 a.m. to 4:00 p.m. with a half hour for lunch (with coordinated coverage arrangements)

o   8:00 a.m. to 4:00 p.m. with an hour lunch (with coordinated coverage arrangements)

o   Other options may be possible with the approval of the appropriate Supervisor(s) and Dean/Director

Please remember that the University’s purpose is to provide service to the public and the University community. The success of “summer hours” depends on maintaining service in all areas. Supervisors are expected to ensure that summer hour arrangements are appropriate and that the agreed upon arrangements are maintained.

Any questions should be sent to


May 2014


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