Flag Lowering Procedure

Category: Advancement
Number: 5.06
Responsibility: Director, University Marketing and Communications
Approval: Board of Trustees
Approval Date: June 24, 2004
Issue Date: June 2003, Revised December 2004
Next Review: June 2007

INTRODUCTION

Brock University flies three official flags at the entrance to Schmon Tower: the Canadian flag (centre), Ontario Provincial flag (left), and the Brock University flag (right). To pay respect to deceased individuals, the University has adopted the following flag lowering procedure.

PURPOSE

The purpose of this procedure is:

• To clarify responsibilities of various units with respect to flag lowering.
• To clarify who decides when the flags will be lowered.
• To clarify the period for which the flags will be lowered.

SCOPE

This procedure applies to all flags flown on Brock University campuses.

RESPONSIBILITIES

1. The following shall notify the President’s Office and shall provide sufficient details for the President’s Office to prepare notification:

• Current faculty and staff – Executive Director of Human Resources
• Current students – Associate Vice-President Student Services
• Current trustees – University Secretary
• Members of Brock’s extended community – Director of Marketing and Communications

2. The President’s Office is responsible for:

• Preparing and posting a notification in the main lobby of Schmon Tower, indicating the deceased’s name and relationship with Brock University.
• Notifying Campus Security Services of the day(s) that the flags are to be lowered.
• Supplying University Marketing and Communications with a copy of the notice.
• Removing the notice from Schmon Tower.

3. The Office of University Marketing and Communications is responsible for ensuring an announcement appears in the next issue of Brock News and/or Surgite, as appropriate.

PROCEDURE

1. On the death of a member of the Brock University community, the flags shall normally be flown at half-mast on the day of the funeral or memorial service.
2. The flags shall be flown at half-mast from the day of passing of a current or former Head of State of Ontario or Canada to and including the day of a state funeral.
3. The flags shall be flown at half-mast in the event of multiple or major disaster, particularly when an educational institution is involved, or in other exceptional cases, at the discretion of the President.