Posting #: OSSTF 21/2012
NOTICE OF POSITION VACANCY

Administrative Assistant
Posted:Jul 20, 2012
Department:Dramatic Arts
Employment Status:Temporary Full-Time (to June 24, 2013)
Hours of Work:35 hours per week
Grade:Job Group H
Salary Scale:$36,042 - $49,997 per annum (effective May 1, 2011)
Start Date:ASAP

Job Summary

Reporting to the Chair of DART, you will provide accurate, effective, timely and proactive reception, administrative and budget support to the Department. Duties will include: responding to general inquiries (telephone, email, in-person) and routine requests from students, faculty, part-time instructors, TAs, other University departments and outside organizations and redirecting questions concerning academic counseling or program decisions; providing coordination of the budget and financial processes, including maintaining and reconciling departmental budget accounts and preparing and submitting purchase orders and cheque requisitions; composing routine correspondence and coordinating, organizing and managing departmental documents; tracking deadlines of in-progress work; coordinating meetings as well as travel arrangements and accommodations; preparing promotional materials; preparing job ads; managing bulletin boards used by the Department and liaising with the Production Manager and faculty to maintain accurate and timely communication of Department and related activities; assisting in administering course evaluations to students for TA’s and Instructors; preparing and sending out bulk mailings; ordering and maintaining supplies as well as maintaining and supplying department-shared office equipment; and updating software programs for the office workstations as-needed. Also performs a variety of duties using DBBROCK/BEARS including course overrides, enrolments, files and outlines, exam schedule information, and class lists, as well as online contracts and timesheets.

Qualifications

Related post secondary courses in computer applications and other administrative assistant programs with several years’ related experience in an administrative support capacity preferably in a university or similar environment or an equivalent combination of education and experience. Working knowledge of standard office computer (PC) applications including word processing, database (DBBROCK/BEARS is an asset), website maintenance, spreadsheet (Excel), and e-mail. Demonstrated excellence in written communication, proofreading and editing skills is required, as well as excellent oral communication and interpersonal skills. Proven judgment, initiative, problem-solving and organizational skills are essential, as well as the ability to work independently in a supportive and collaborative manner. Previous experience working in an academic department preferred, as is an understanding and appreciation of the Dramatic Arts.

Notes / To Apply :

Applicants are invited to e-mail a resumé and cover letter quoting the posting number to jobs@brocku.ca or to Human Resources and Environment, Health & Safety, BROCK UNIVERSITY, St. Catharines, ON L2S 3A1 by 4:30 p.m., Tuesday, July 31, 2012

Visit us at: www.brocku.ca/hr

It is Brock University’s policy to give first consideration to qualified internal OSSTF Brock University applicants.
We appreciate all applications received; however, we will only contact those candidates selected for an interview.