Posting #: OSSTF TES/2012

Posted:	Jan 5, 2012
Department:	Temporary Employment Services (TES), Human Resources and Environment, Health and Safety
Employment Status:	Hourly
Hours of Work:	Casual/on-call
Grade:	Job Group F
Salary Scale:	$17.96 - $24.92 per hour (effective May 1, 2011)
Start Date:	ASAP

Job Summary

Reporting to the Human Resources Officer, Temporary Employment Services (TES) & Recruitment, the Office Assistant will provide administrative and clerical assistance on a casual/on-call basis to departments within the University where assistance is required to replace staff members on vacation, sick leave, or where extra help is required. Employees will work in a variety of settings including academic departments and administrative offices. Duties include: providing front-line administrative and reception support, interacting with students, staff, faculty or the public; processing mail, forms, on-line contracts, cheque requisitions, travel claims, purchase requisitions/orders; scheduling appointments and making room bookings; word processing a variety of materials e.g. correspondence, course materials, outlines, teaching materials; assisting with mass mail outs, financial records management, and data entry; filing; photocopying; and other duties as required.

Qualifications

Several years of related experience and demonstrated ability in an administrative capacity are required, including front-line reception or customer service experience, as well as thorough knowledge and proficiency in standard office computer applications including word processing, spreadsheets, databases, web applications, email, and scheduling (Outlook or other electronic calendars). Your experience may include bookkeeping, budget reconciliation, organizing events, database management including queries and reporting, mail merging, creating forms, organizing financial information and recordkeeping. Must be adaptable and prepared to undertake varying assignments of differing complexity or length, as well as be available on short notice. May be required to work independently or where supervision is minimal. The ability to communicate effectively with all contacts while maintaining confidentiality is critical. The ability to grasp processes and procedures with accuracy and speed is essential. Proven ability to learn new procedures and/or programs and adapt to changing environments is also required.

Notes / To Apply :

Applicants are invited to email a resume and cover letter quoting the posting designation to jobs@brocku.ca or to Human Resources and Environment, Health & Safety, BROCK UNIVERSITY, St. Catharines, Ontario L2S 3A1. We will begin review of resumes the week of January 16, 2012 and will continue to accept applications until the required number of positions are filled.

Visit us at www.brocku.ca/hr-ehs

We appreciate all applications we received; however, we will contact only those candidates selected for an interview.

It is Brock University’s policy to give first consideration to qualified internal Brock University OSSTF applicants

Brock University is an equal opportunity employer.

This position is included in the Ontario Secondary School Teachers Federation (OSSTF) Union.