Assistant to the University Librarian

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Posting #:AP 53/2012
Posted:Aug 9, 2012
Employment Status:Permanent Full-Time
Department:James A. Gibson Library
Grade:Job Group J
Salary Scale:
Hours of Work:

Job Summary

Reporting to the University Librarian, the Assistant to the University Librarian provides confidential and professional advanced level administrative support to the Office of the University Librarian, as well as administrative support to two Associate University Librarians, as required. Self-directed with excellent communication skills and the ability to interact professionally with all contacts, the Assistant will exercise sound judgment, tact, diplomacy and discretion while independently responding to and following up on administrative matters. On a daily basis, the Assistant will determine the nature and priority of business, and liaise and consult with internal and external contacts. Highly organized in order to manage multiple priorities effectively, the Assistant will coordinate meetings and appointments, and assemble all necessary preparatory material. The Assistant will monitor and reconcile library operating accounts; prepare a variety of reports, correspondence and other documents, ensuring confidentiality as necessary; organize and manage library administrative files; and prepare and process cheque requisitions, purchase orders and travel expense claims.


The successful candidate will possess a post-secondary degree with demonstrated ability in a related administrative support capacity, or the equivalent combination of education and experience, preferably in a university or similar environment. Your success as an administrative professional has provided you with excellent organizational, problem-solving, prioritization and detailed, accurate record keeping skills. The ability to work under minimal supervision while utilizing effective time management skills in order to meet deadlines and adapt to changing priorities is required. Past successes include the ability to take initiative, create efficiencies and improve processes. Strong computer skills, including expertise in the use of Word, Excel and Outlook, familiarity with web maintenance and internet search engines, and the ability to effectively utilize Brock’s various financial and budgeting systems are also required.


This position includes full comprehensive benefits coverage, including tuition waiver. Applicants are invited to submit a resumé and cover letter, including salary expectations, by applying online below by Friday, August 31, 2012.

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It is Brock University’s policy to give consideration to qualified internal applicants.

We appreciate all applications received; however, we will contact only those candidates selected for an interview.

Brock University is an equal opportunity employer.