Graduate Administrative Coordinator

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Posting #:OSSTF 04/2014
Posted:Jul 31, 2014
Employment Status:Permanent Part-Time
Faculty:Faculty of Social Sciences
Department:Social Justice & Equity Studies Program (SJES)
Grade:Job Group J
Salary Scale:$41,757 - $57,924 per annum, effective May 1, 2014* **Actual salary will be pro-rated to reflect hours per week
Hours of Work:17.5 hours/week

Job Summary

Reporting to the Director, Graduate Program, the incumbent provides reception, advising, administrative, and coordinating support for the Master of Social Justice and Equity Studies Program, an interdisciplinary graduate program in the Faculty of Social Sciences. Core responsibilities include: providing administrative assistance and customer service, coordinating teaching assistant (TA) applications for incoming full-time students and liaising with TA hiring departments; coordinating course evaluations; preparing material for adjudication of scholarships; coordinating and participating in SJES Program Committee meetings and SJES subcommittees; preparing graduate calendar and academic timetables; scheduling theses defenses; updating graduate program handbook; coordinating faculty involvement forms and letters; providing academic advising and program orientation, including: advising prospective and current students on all aspects of the SJES program (e.g. online registration, orientation, faculty contacts, course availability and selection, major research paper (MRP)/thesis stream options, change of status options, submission of theses and MRPs, defense procedures, program governance, course material access, graduate office issues, research money eligibility, and program sponsored events); summarizing application files for review by admissions committee; conducting admissions-related procedures; providing support for and orientation of new instructors, governance committee members, and supervisory committee members; designing, maintaining, and updating the program website and social media presence; communicating regularly with Director, Graduate Programs, faculty, students, and alumni; preparing for and participating in SJES community outreach and events and SJES annual general meeting; assisting with graduate program recruitment; maintaining and reconciling program budgets and accounts.


• Undergraduate degree in a relevant discipline and a few years of relevant administrative experience
• Demonstrated knowledge and appreciation of, and sensitivity to, issues of diversity and equity in society
• Working knowledge of records management and the Freedom of Information and Protection of Privacy Act
• Strong computer skills including word processing, spreadsheets, database, graphics, internet and web page design/maintenance skills, email, DBBROCK/BrockPortal/BEARS, converting digital files produced by different application software
• Excellent verbal and written communication skills (including excellent spelling & grammar)
• Proven ability to establish and maintain cooperative and effective relationships with others
• Demonstrated ability to resolve conflict and respond calmly in frustrating situations
• Proven ability to work both independently and as part of a team
• Demonstrated ability to establish priorities to perform a variety of complex reception, administrative, coordinating, and advising duties requiring initiative, sound judgement, and discretion
• Proven ability to collect, analyze, and report on information gathered from various databases


Applicants are invited to submit a resume and cover letter by applying online below by 4:30 p.m., Tuesday, August 12, 2014.

It is Brock University’s policy to give first consideration to qualified internal Brock University OSSTF applicants.
We appreciate all applications received; however, we will contact only those candidates selected for an interview.

This position is included in the Ontario Secondary School Teachers Federation (OSSTF) Union.

Brock University is an equal opportunity employer committed to inclusive, barrier-free recruitment and selection processes and work environment. We will accommodate the needs of the applicants under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment and selection process. Please advise the Human Resources Department to ensure your accessibility needs are accommodated through this process. Information received relating to accommodation measure will be addressed confidentially.

* Salary is defined by the OSSTF Collective agreement. New members shall be placed on the salary grid at the entry level.