Office Assistant

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Posting #:OSSTF 29/2013
Posted:Sep 20, 2013
Employment Status:Permanent Full-Time
Faculty:Not Applicable
Department:Centre for Applied Disability Studies
Grade:Job Group G
Salary Scale:$35,625 - $49,419 per annum (effective May 1, 2013)*
Hours of Work:35 hours per week
Start:ASAP

Job Summary

Reporting to the Centre Director, Centre for Applied Disability Studies, the Office Assistant provides clerical and administrative support for the Centre of Applied Disability Studies and its students. Core responsibilities include: assisting with external advertising, including brochures, recruitment, phone calls, maintaining email lists; answering calls and responding to commonly asked questions about the program; assisting with navigating the website and online application process; redirecting questions to the appropriate Faculty or Staff member when necessary; assisting with maintaining the website and online course maintenance; creating and maintaining interactive online forms; administering activities related to mounting courses including online courses; assisting with conference organization and recruitment; assisting with processing Graduate Admissions, monitoring and maintaining deferral lists; assisting with PowerPoint presentation development, orientation planning; assisting with CUPE contracts of employment and job postings; assisting with other clerical duties including financial forms, conference budget monitoring, research budget monitoring, online problem solving, sourcing catering and rental possibilities within defined budgets; other duties as assigned.

Qualifications

• Post-secondary courses in Office Administration and standard office computer applications or other administrative courses
• Previous experience and demonstrated ability in a related administrative support capacity, preferably in a university or related setting
• Strong written, verbal and interpersonal communication skills
• Demonstrated knowledge and previous experience with conference coordination e.g. mailing lists, recruitment, cost-recovery budget models
• Solid computer competency including word processing, spreadsheet, database, web applications and web maintenance (e.g. InDesign, Adobe, Photoshop, Microsoft Excel, Word, PowerPoint, Outlook)
• Demonstrated experience with DBBrock, graduate admissions systems, scheduling and contract systems considered an asset
• Experience working with community-based disability support agencies is an asset

Notes

Applicants are invited to submit a resume and cover letter by applying online below by 4:30 p.m., Tuesday, October 1, 2013.

It is Brock University’s policy to give first consideration to qualified internal Brock University OSSTF applicants.
We appreciate all applications received; however, we will contact only those candidates selected for an interview.
Brock University is an equal opportunity employer.
This position is included in the Ontario Secondary School Teachers Federation (OSSTF) Union.

Brock University is an equal opportunity employer committed to inclusive, barrier-free recruitment and selection processes and work environment. We will accommodate the needs of the applicants and the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment and selection process. Please advise the Human Resources Department to ensure your accessibility needs are accommodated through this process. Information received relating to accommodation measure will be addressed confidentially.
* Salary is defined by the OSSTF Collective agreement. New members shall be placed on the salary grid at the entry level.

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