Office Assistant

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Posting #:OSSTF 38/2012
Posted:Nov 27, 2012
Employment Status:Limited Term Part-Time (6 months)
Faculty:Faculty of Social Sciences
Department:Centre for Applied Disability Studies
Grade:Job Group G
Salary Scale:$35,625 - $49,419/annum*, effective May 1, 2012 (*Actual salary will be pro-rated to reflect hours/week & term of employ
Hours of Work:17.5 hours per week

Job Summary

Reporting to the Centre Director, Centre for Applied Disability Studies, the Office Assistant provides clerical and general administrative support for the Centre and its students. The responsibilities include: assisting with external advertising, including brochures, recruitment, phone calls, maintaining email lists; answering calls and responding to commonly asked questions about the program; assisting with navigating the website and online application process; redirecting questions to the appropriate Faculty or Staff member when necessary; assisting with maintaining the website and online course maintenance; creating and maintaining interactive online forms; administering activities related to mounting courses including online courses; assisting with conference organization and recruitment; assist with processing Graduate Admissions, monitoring and maintaining deferral lists; assisting with PowerPoint presentation development, orientation planning; assisting with CUPE contracts of employment and job postings; assist with other clerical duties including financial forms, conference budget monitoring, research budget monitoring, on-line problem solving, sourcing catering and rental possibilities within define budgets; and other duties as assigned.


• Post-secondary courses in Office administration and standard office computer applications or other Administrative Assistant related courses;
• Previous experience and demonstrated ability in a related administrative support capacity, preferably in a university or related setting;
• Strong written and verbal communication and interpersonal skills
• Knowledge and previous experience with conference coordination, i.e. mailing lists, recruitment, cost-recovery budget models
• Computer Knowledge: In-design, Adobe, Photoshop, Word, Excel, PowerPoint, Web development and maintenance (DBBrock, graduate admissions, scheduling and contract systems would be considered an asset);
• Understanding of research policies and procedures regarding research grant funding is an asset
• Experience working with community-based disability support agencies is an asset


Applicants are invited to submit a resumé and cover letter by applying online below by 4:30 p.m., Thursday, December 6, 2012.

It is Brock University’s policy to give first consideration to qualified internal Brock University OSSTF applicants.

We appreciate all applications received; however, we will contact only those candidates selected for an interview.

Brock University is an equal opportunity employer.

This position is included in the Ontario Secondary School Teachers Federation (OSSTF) Union.