Graduate Program Administration Resources

Faculty of Graduate Studies

Graduate Program Administration Resources


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Important Dates

Schedule of Important Dates (from Graduate Calendar)

Schedule of Important Dates  2014-2015 (Faculty and Staff use)

Durations 2014 Spring and Summer (Faculty and Staff use)

 

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Academic Integrity

 
 
 
Academic Integrity PowerPoint by Associate Dean Dorothy Griffiths, Faculty of Social Sciences
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Intellectual Property  

The University has two documents that address student created intellectual property. One is the Policy on Integrity in Research and Scholarship a copy of which is currently housed in Appendix B of the Brock-BUFA Collective Agreement:
http://www.brocku.ca/hr/labour/BUFA_CA_2008-2011.pdf
 
The other is the guideline on Ownership of Student-Created Intellectual Property which is housed in section III, subsection 23 of the Faculty Handbook:
 
Graduate Student Intellectual Property Form and IP Checklist
All graduate students must read and familiarize themselves with the intellectual property policies and guidelines of the University. In addition, the Policy on Integrity in Research and Scholarship requires graduate students and their graduate supervisors to sign an Intellectual Property Form indicating their agreement with the University policies and guidelines or indicating any specific arrangements that have been that differ from these policies and guidelines.

Further, Graduate Studies encourages all graduate students to have a conversation with their graduate supervisor about intellectual property in an attempt to navigate any potential intellectual property issues in advance. Graduate Studies has created an IP Checklist to help students begin a conversation with their graduate supervisors about intellectual property matters.
 
 
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Grades

Policy and Procedures 

Change of Grade Form

There are two options for the submission of grades, through the use of Gradebook or the submission of hard copy class lists.

 

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Graduate Financial Support and Expenses 

Calculation of Basic Funding Packages, Tuition and Related Fees

 
Research Fellowship Form - Research fellowship funds may range up to $10,000 per year. Research fellowship amounts vary and are specified by the graduate supervisor.  Research fellowship funds are research training stipends and as such are not counted as employment.
 
 
Teaching Assistantships – Employment contracts offered by the program.
 
Approval of Extra On-Campus Employment - Graduate students who wish to accept contracts for on campus work (e.g. TA or RA hours) that are above 120 hours per term must first seek and obtain the approval of their Supervisor (if applicable) and their Graduate Program Director. The completed form is then submitted to the Dean, Faculty of Graduate Studies.
 
Travel Expense Reimbursements - Graduate student travel funds are available to full time registered Master’s students and full time or part time registered Doctoral students who travel in connection with their graduate program. The Application for Travel Funds must be completed and signed by the student and program, as well as the Travel Expense Report. Please submit all required documentation and official receipts to the Faculty of Graduate Studies, for approval.
  
Ontario Student Assistance Program – Graduate students are eligible to apply for financial support.
 
Other Provincial/Federal Programs
 

 

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Internal Awards and Bursaries

Internal Awards and Bursaries deadline dates have been established according to the eligibility criteria Please refer to http://www.brocku.ca/webcal/current/graduate/fell.html

Spirit of Brock Medal

Applications are now being accepted for the Graduate Student Spirit of Brock medal to be awarded at Brock's Fall Convocation ceremony on October 16. The medal, presented by Brock's Board of Trustees, recognizes the academic excellence, leadership and community service of a graduating student from a master's or doctoral program. We invite faculty members to encourage students, who they feel best exemplify these qualities, to apply for the award through the Office of Student Awards and Financial Aid. Applications close on September 3.

 

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External Scholarships

 

Students are required to complete and submit an Annual Progress Report to the Faculty of Graduate Studies.
 
External Scholarship Deadline Dates 
Scholarship Information Sessions (Information Sessions are offered to explain the process in order to complete an external scholarship application.)
 
 
Department/Program submits completed applications to the Faculty of Graduate Studies on or before Dec. 6, 2013.
 
 
See eligibility average requirements for NSERC, SSHRC, CIHR and OGS
 
 
NSERC Doctoral
Department/Program submits completed applications (including University/Departmental Evaluation Forms) to the Faculty of Graduate Studies on or before Oct. 31, 2013.

NSERC Master’s
Department/Program submits ranked applications (including University/Departmental Evaluation Forms) to the Faculty of Graduate Studies on or before February 3, 2014.
 
  • Each application submitted to NSERC must be accompanied by two original reviews (Report on the Applicant).
  • The report is done online. The referee will receive an email triggered from the student’s application. The email will provide instructions to complete the online report.
  • A paper copy of the report is not required.
  • The reports must be completed by persons capable of making an informed assessment.
  • One report should be from a person very familiar with the student’s research and other abilities, e.g., current academic research supervisor or industrial supervisor (in the case of co-op students); previous academic research, industrial or USRA supervisor.
  • The second report should be from a person sufficiently familiar with the student’s research and other abilities to provide a meaningful commentary.
  • The Report on the Applicant cannot be completed by a proposed supervisor unless that person is, or has been, your supervisor.

NSERC Departmental/University Evaluation Form

 
SSHRC Doctoral
Department/Program submits completed applications (including Departmental Appraisal Forms) to the Faculty of Graduate Studies on or before Nov. 15, 2013.

SSHRC Master’s
Department/Program submits completed applications (including Departmental Appraisal Forms) to the Faculty of Graduate Studies on or before Feb. 3, 2014.

 
 
Department/Program submits completed applications to the Faculty of Graduate Studies on or before Feb. 3, 2014.

 

Banting Postdoctoral Fellowship Program            

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On-Campus Employment

OCGS Information/Regulation

On-Campus work regulations for full-time and part-time students

CUPE 4207 Collective Agreement (Teaching Assistantships) - On-Campus work regulations for full-time and part-time students.

Request for Approval of Extra On-Campus Employment Hours

Instructor, Teaching Assistant, Course Coordinator, Lab Demonstrator, and Marker/Grader Postings

Contract System (Use Brock DB Menu)

Career Services
 

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Graduate Calendar Preparation

Academic Calendar Submissions

Library Support Form (required for all proposed new courses, with the exception of yearly V series offerings)

IT/ET Consultation Form (for new partially or fully on-line courses)

Calendar submission Help