Personnel Reimbursement Policies and Procedures

Financial Services

Personnel Reimbursement Policies and Procedures

Personnel reimbursements for travel, accommodations, meals, internet, cell phones, and other work related expenses are handled through the University’s Travel, Meals and Hospitality Expense Policy.  Employees who are eligible to receive a PER account must adhere to the Professional Expense Reimbursement Account Policy.

New Policies Workshop Presentation

Financial Services held several information sessions in September and October 2015 on the new policies which became effective October 1, 2015.  A total of 165 faculty and staff attended these sessions and Financial Services thanks everyone for their participation and feedback.  The presentation from the New Policy Training Sessions is available here, as well as an updated FAQs document (below) addressing questions raised at the information sessions.

Frequently Asked Questions

This Frequently Asked Questions document has been developed to assist with the implementation of Brock University policies:

Forms and Related Documents

  • Policy Exemption Request Form - The Policy Exemption Request Form is to be used when seeking reimbursement for valid business-related expenses that are considered ineligible based on University Policy and University Policy does not provide for an alternative prior approval mechanism through your Senior Administrative Council member.    
  • Missing Receipt Form - Attach this form in place of an itemized receipt when an itemized receipt is unavailable.

Forms and related documents have been developed to facilitate the transactions associated with the policies, procedures and guidelines above. These can be found on the Forms and Related Documents webpage.

These policies are available for download in PDF (Adobe Acrobat) format. If you do not have a copy of Adobe Acrobat Reader, please visit this site and download a free copy.

Arthur Schmon Tower

The policies posted on this site are official Brock University policies. They are the responsibility of the Vice-President of Finance & Administration and each has been approved by the Board of Trustees on the date specified within the policy.