Police Checks

Faculty of Education

Police Checks

All BECE students must obtain a police records check with vulnerable sector screening for the required participation in the internships of EDUC 3P85 and EDUC 4P85. You will need to apply for a new police check every year and the police check can be no more than 6 months old at the beginning of your field experience. The costs associated with the provision of the criminal record check and any appeals are to be borne by the applicant.

Once you have received your police records check, make at least one copy. Be prepared to bring the copy (as well as the original) to the school/centre/program where you are completing your internship. It is your responsibility to present your police check to the school principal or program director or designate and to ensure you have the proper police check completed within the appropriate timelines.

EDUC 3P85 students will be required to hand in a copy of their police check at the first seminar, to be held in January.

Police records checks must be:

  • Dated no older than six months prior to the beginning of the placement
  • Include a vulnerable sector screening
  • Be issued through your local police station in your hometown

Please keep in mind that police checks can take at least 6 – 8 weeks to be processed. If you require fingerprinting, processing time will be significantly longer.

When visiting your local police station please ensure that you:

  • Are applying for a police check with a VULNERABLE SECTOR SCREENING;
  • Check the hours and days of operation of the police station, for drop-off/pick-up of police checks;
  • Bring with you two pieces of government-issued identification (at least one should be picture identification and this cannot be a health card);
  • Ask how long the estimated processing time is;
  • Ask whether another person can pick up the police check for you or whether they will mail it to your home address (this is particularly important if you will be away in the summer);
  • Ask how long the station will hold the police check for you to pick up (many will only hold for 3 or 4 weeks after they have been processed).

The process and documentation required for obtaining a police check with vulnerable sector screening will vary depending on each police service. Some of the guidelines of the police services we use regularly are listed below. Please keep in mind that these requirements can change at the discretion of the police service at any time.

Niagara Regional Police (NRP)

If your permanent address is within the jurisdiction of the NRP, you will need to obtain and fill out an Access to Information Waiver form in person with someone in our office. This usually takes 10 – 15 minutes. Please contact Betty Chambers in our office (betty.chambers@brocku.ca) to set up a time to fill out this form. You will need to bring 2 pieces of government issued identification (one with photo identification - not health card) with you and we will then witness the form in person.

PLEASE NOTE: we have been informed by the Niagara Regional Police that they are currently taking 8 - 10 weeks to process Police Checks. If you do not act on processing your police check immediately you run the risk of not having it done in time for your internship and therefore will not be able to complete the requirements for EDUC 3P85 and/or EDUC 4P85.

You will then take the witnessed form to your local Niagara regional police station, along with your identification and you can start the application process.

Ontario Provincial Police (OPP)

The Ontario Police Service will require you to obtain and submit the Request for Vulnerable Sector Screening Check form. Some OPP detachments require our office to sign a portion of this form. Please ensure that you find out whether you can fax the form to us for our signature or whether they need the original copy, in which case you will need to mail the form to us and we will mail it back to you completed. Obviously, the latter will add time to the process so please budget your time accordingly. Once the OPP receives this form you can then begin the application process.

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